Template

Minibus Vehicle Check Sheet

by Chris Parker, from the Community

Use this minibus vehicle check sheet to complete mandatory pre-start and end-of-shift inspections for passenger vehicles. The template guides drivers through engine bay checks for leaks and fluids, exterior lights and reflectors, bodywork and doors, cab controls and warning indicators, braking and steering, wipers and washers, heating and ventilation, and all critical safety equipment including seatbelts, warning triangle, fire extinguisher, first aid kit, and torch. It also covers wheelchair ramps, fixings, and seat anchorages, plus a driver declaration and fault report.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Minibus Pre-Hire Checks
Use this minibus pre-hire checks template to complete essential inspections on the day of booking before handover to the driver. Cover external and internal vehicle checks including tires, fluids, lights, doors, windscreen, brakes, seat belts, wipers, horn, fuel level, first aid kit, fire extinguisher, passenger lift operation, and registration display. Record visible defects and confirm documentation and signatures to maintain safety, compliance, and roadworthiness for each hire.
by Joshua Bond, from the Community
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Monthly Vehicle Check
This monthly vehicle check template helps drivers and fleet managers assess roadworthiness and compliance. It covers tires and tread depth, lights and indicators, windscreen wipers and washers, mirrors and visibility, brakes, horn and steering, seats and seatbelts, fluids and leaks, bodywork and doors, and onboard safety equipment such as first aid kits, fire extinguishers, warning triangles, and high-visibility jackets. Record defects, add notes and photos, assign actions, and capture signatures to document repairs and keep vehicles safe and compliant.
by Amanda Weaver, from the Community
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Template
Minibus Pre-Use Safety Checklist
This minibus checklist supports pre-use safety inspections before every journey. Record driver and vehicle details, trip date, destination, and mileage. Inspect critical items: oil and warning lights, fuel level, screen wash, wipers, mirrors and windows, tire condition, horn, headlights and brake lights. Confirm safety equipment is present and serviceable, including seat belts, a first aid kit, and a fire extinguisher. Verify key documents such as insurance, driving licence, and breakdown recovery details. Post-use, document any incidents or accidents and capture third-party details if applicable. Finish with a sign-off to confirm checks completed and any defects recorded for follow-up.
by Emma Snelling, from the Community
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Template
EL124 Vehicle Defect Check Sheet
This vehicle defect check sheet helps drivers and supervisors record daily walkaround inspections and ensure roadworthiness. Capture driver details, vehicle make and registration, depot, times, odometer readings, and fuel purchases. Inspect critical safety items including brakes, lights and indicators, seatbelts, steering, tyres and wheel fixings, windows and mirrors, fluid leaks, battery security, emergency stops, horn, wipers and washers, reflectors, spray suppression, cleanliness, towing unit DCU, first aid and fire kits, bodywork and load security, and trailer couplings and connections. Log new damage, defects found, and corrective actions, with repairer details and signatures. Includes supervisor checks and confirmation the vehicle is safe for use.
by Cristiano De Castro Cortesao, from the Community
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Minibus Vehicle Check Sheet

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Minibus Pre-Hire Checks

Monthly Vehicle Check

Minibus Pre-Use Safety Checklist

EL124 Vehicle Defect Check Sheet

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Minibus Pre-Hire Checks

Monthly Vehicle Check

Minibus Pre-Use Safety Checklist

EL124 Vehicle Defect Check Sheet