Template

Vehicle Inspection Form for Company Vehicles

by Mark Page, from the Community

This vehicle inspection form helps teams assess company vans, cars, and lorries before use. Record vehicle details and service due dates, then check tyre tread, lights, indicators, fog and reversing lamps, beacons, seat belts, horn, steering, and brakes. Verify towing equipment and load security, bodywork, windscreens, mirrors, washers, and wipers. Inspect the engine bay, battery clamp, fluid levels, leaks under the vehicle, and exhaust smoke. Finish with date, time, and signature confirmation.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Daily Vehicle Check
Conduct a quick, reliable pre-use inspection of cars, vans, or trucks with this daily vehicle check template. Cover tyre tread (replace before 1.6 mm), lights and signals, mirrors, driver visibility, washers and wipers, horn, seat belts, steering, brakes and brake lights, wheel condition, battery and electrical concerns, fluid levels, service warning lights, leaks, and exhaust. Capture photos of tyre tread and any defects, note exterior and interior condition, verify emergency equipment, and record inspector name and comments. Use it to improve roadworthiness, compliance, and fleet safety.
by Chris Blair, from the Community
Downloads: 10+
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Template
Van Daily Pre-use Checklist
Conduct quick, DVSA-aligned checks before driving a company van. This daily pre-use checklist covers licence confirmation, mileage capture, fluid levels, battery condition, leaks, tyre tread and damage, exhaust smoke, seat belts, instrument warnings, steering and brakes, horn, lights and indicators, mirrors, windscreen condition, wipers and washers, body damage, and vehicle cleanliness. Verify the presence of a first aid kit and fire extinguisher, record defects, mark the vehicle safe or out of service, and sign off. Use it to standardize inspections and keep fleets compliant and roadworthy.
by Kirsty Mincher, from the Community
Downloads: 10+
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Template
Manager Company Vehicle Check
This manager-led company vehicle inspection checklist supports monthly fleet safety and compliance. It guides checks on visibility and windscreens, lights and indicators, brakes, mirrors and glass, tyres and wheels including tread depth, fuel, fluids and oil, battery, horn and steering, seats and seatbelts, bodywork and doors, exhaust, and essential items like a first aid kit, scraper and torch. Use it to document defects, record registration details, and sign off each inspection.
by SML Office, from the Community
Downloads: 0
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Template
Vehicle Defect Report Template
Use this vehicle defect report template to record and manage vehicle faults identified before, during, or after trips. Capture key details such as vehicle registration, driver name, odometer reading, inspection date and location, and inspector signature. Log issues across critical systems including brakes, steering and controls, tyres and wheels, lights and indicators, mirrors and glass, horn, wipers and washers, exhaust and emissions, fuel and fluid leaks, battery, and saloon lighting. Check load security, bodywork and interior damage, and driver fitness to drive. Add descriptions and attach photos of defects to streamline maintenance, improve compliance, and keep fleets roadworthy.
by Krzysztof Gruszka, from the Community
Downloads: 20+
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Daily Vehicle Check

Conduct a quick, reliable pre-use inspection of cars, vans, or trucks with this daily vehicle check template. Cover tyre tread (replace before 1.6 mm), lights and signals, mirrors, driver visibility, washers and wipers, horn, seat belts, steering, brakes and brake lights, wheel condition, battery and electrical concerns, fluid levels, service warning lights, leaks, and exhaust. Capture photos of tyre tread and any defects, note exterior and interior condition, verify emergency equipment, and record inspector name and comments. Use it to improve roadworthiness, compliance, and fleet safety.

by Chris Blair, from the Community

10+

Get

Template

Van Daily Pre-use Checklist

Conduct quick, DVSA-aligned checks before driving a company van. This daily pre-use checklist covers licence confirmation, mileage capture, fluid levels, battery condition, leaks, tyre tread and damage, exhaust smoke, seat belts, instrument warnings, steering and brakes, horn, lights and indicators, mirrors, windscreen condition, wipers and washers, body damage, and vehicle cleanliness. Verify the presence of a first aid kit and fire extinguisher, record defects, mark the vehicle safe or out of service, and sign off. Use it to standardize inspections and keep fleets compliant and roadworthy.

by Kirsty Mincher, from the Community

10+

Get

Template

Manager Company Vehicle Check

This manager-led company vehicle inspection checklist supports monthly fleet safety and compliance. It guides checks on visibility and windscreens, lights and indicators, brakes, mirrors and glass, tyres and wheels including tread depth, fuel, fluids and oil, battery, horn and steering, seats and seatbelts, bodywork and doors, exhaust, and essential items like a first aid kit, scraper and torch. Use it to document defects, record registration details, and sign off each inspection.

by SML Office, from the Community

Get

Template

Vehicle Defect Report Template

Use this vehicle defect report template to record and manage vehicle faults identified before, during, or after trips. Capture key details such as vehicle registration, driver name, odometer reading, inspection date and location, and inspector signature. Log issues across critical systems including brakes, steering and controls, tyres and wheels, lights and indicators, mirrors and glass, horn, wipers and washers, exhaust and emissions, fuel and fluid leaks, battery, and saloon lighting. Check load security, bodywork and interior damage, and driver fitness to drive. Add descriptions and attach photos of defects to streamline maintenance, improve compliance, and keep fleets roadworthy.

by Krzysztof Gruszka, from the Community

20+

Get

Vehicle Inspection Form for Company Vehicles

About author

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Daily Vehicle Check

Van Daily Pre-use Checklist

Manager Company Vehicle Check

Vehicle Defect Report Template

You might also like

Daily Vehicle Check

Van Daily Pre-use Checklist

Manager Company Vehicle Check

Vehicle Defect Report Template