Template

Tenant Response Form

by Christopher Bourque, from the Community

30+

This Tenant Response Form helps property managers and facilities teams capture consistent tenant feedback during check-ins. Record tenant names, contact points, overall impressions of security, comments, and date/time of visits across multiple entries. Use it to standardize tenant interactions, document concerns, and support security reviews and property audits. Ideal for residential or commercial properties seeking an organized approach to tenant relations and building security notes.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Property and Tenant Inspection Checklist
This property and tenant inspection checklist helps property managers, facility teams, and local government officers capture property condition, tenant comments, maintenance needs, compliance and health and safety concerns, access issues, and scheduling for next visits. Document who was present, the purpose of the inspection, and notes requiring follow-up or escalation to asset and facilities teams.
by Richard Wilson, from the Community
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Key Return Sheet for Tenant Move Out
This Key Return Sheet template helps letting agents and property managers record the return of keys when a tenant vacates a property. Capture tenant name and contact details, key return date, property address, and meter readings for gas and electricity. Document reasons for leaving, obtain tenant and officer signatures, and collect feedback on property condition and agency service. Use this form to streamline move out procedures and maintain accurate records.
by Michael Georgiou, from the Community
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Tenant Check-Out Inventory
This tenant check-out inventory template helps landlords and property managers document the condition of rooms and fixtures when a tenant leaves. Capture keys returned, meter readings, furniture and bed condition, ensuite checks (toilet, sink, shower), overall cleanliness, repairs required, photos, and signatures from both tenant and landlord. Designed for HMOs and rental properties, it streamlines handover, supports deposit assessments, and reduces disputes by keeping clear, consistent records across every checkout.
by James MacGregor, from the Community
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BHA Kitchen Risk Assessment Inspection Form
This kitchen risk assessment inspection form supports safe residential installations and tenant sign-off. It covers access to the kitchen, outside stop tap and fuse box location, tenant agreement to stay out during works, removal or placement of white goods, permission to use a sanitizing machine, presence of a combi boiler in the kitchen, on-site van parking, and whether the tenant will remain at the property. The form concludes with space for tenant and team leader signatures to confirm the assessment, explain the process, and capture customer satisfaction.
by Dan Thackeray, from the Community
Downloads: 0
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Property and Tenant Inspection Checklist

This property and tenant inspection checklist helps property managers, facility teams, and local government officers capture property condition, tenant comments, maintenance needs, compliance and health and safety concerns, access issues, and scheduling for next visits. Document who was present, the purpose of the inspection, and notes requiring follow-up or escalation to asset and facilities teams.

by Richard Wilson, from the Community

20+

Get

Template

Key Return Sheet for Tenant Move Out

This Key Return Sheet template helps letting agents and property managers record the return of keys when a tenant vacates a property. Capture tenant name and contact details, key return date, property address, and meter readings for gas and electricity. Document reasons for leaving, obtain tenant and officer signatures, and collect feedback on property condition and agency service. Use this form to streamline move out procedures and maintain accurate records.

by Michael Georgiou, from the Community

10+

Get

Template

Tenant Check-Out Inventory

This tenant check-out inventory template helps landlords and property managers document the condition of rooms and fixtures when a tenant leaves. Capture keys returned, meter readings, furniture and bed condition, ensuite checks (toilet, sink, shower), overall cleanliness, repairs required, photos, and signatures from both tenant and landlord. Designed for HMOs and rental properties, it streamlines handover, supports deposit assessments, and reduces disputes by keeping clear, consistent records across every checkout.

by James MacGregor, from the Community

20+

Get

Template

BHA Kitchen Risk Assessment Inspection Form

This kitchen risk assessment inspection form supports safe residential installations and tenant sign-off. It covers access to the kitchen, outside stop tap and fuse box location, tenant agreement to stay out during works, removal or placement of white goods, permission to use a sanitizing machine, presence of a combi boiler in the kitchen, on-site van parking, and whether the tenant will remain at the property. The form concludes with space for tenant and team leader signatures to confirm the assessment, explain the process, and capture customer satisfaction.

by Dan Thackeray, from the Community

Get

Tenant Response Form

About author

You might also like

Property and Tenant Inspection Checklist

Key Return Sheet for Tenant Move Out

Tenant Check-Out Inventory

BHA Kitchen Risk Assessment Inspection Form

You might also like

Property and Tenant Inspection Checklist

Key Return Sheet for Tenant Move Out

Tenant Check-Out Inventory

BHA Kitchen Risk Assessment Inspection Form