Template

Key Return Sheet for Tenant Move Out

by Michael Georgiou, from the Community

10+

This Key Return Sheet template helps letting agents and property managers record the return of keys when a tenant vacates a property. Capture tenant name and contact details, key return date, property address, and meter readings for gas and electricity. Document reasons for leaving, obtain tenant and officer signatures, and collect feedback on property condition and agency service. Use this form to streamline move out procedures and maintain accurate records.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Tenant Move-In/Out Property Checklist
This tenant move-in and move-out property checklist helps property managers, landlords, and tenants document the condition of a unit during handovers. It covers a technical audit across building and construction items, interior and exterior surfaces, floors and walls, parking areas, sanitary facilities, offices, access and stairs, loading areas, and racks. It also includes reviews of electrical systems and lighting, electronic security such as access control and CCTV, HVAC and refrigeration, domestic hot water, fire detection and firefighting equipment, and utility meters for electricity, water, and gas. The checklist supports key handover and signatures from management and tenant to ensure a clear, consistent process.
by Portugal Asset Services, from the Community
Downloads: 0
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Template
CC Property Inspection Pre-Exit Checklist
This pre-exit property inspection checklist helps property managers and landlords document the condition of a home before tenant move-out. Record photos and notes for gardens, exterior, roof, rooms, kitchen and bathroom. Capture gas and electrical status, meter and fuse board details, and alarm tests for smoke and carbon monoxide. Log tenant acknowledgments, repair responsibilities, key return date, and ID verification. Use this structured template to standardize inspections, reduce disputes, and ensure compliance with property management processes.
by David Purchase, from the Community
Downloads: 10+
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Template
Tenant Response Form
This Tenant Response Form helps property managers and facilities teams capture consistent tenant feedback during check-ins. Record tenant names, contact points, overall impressions of security, comments, and date/time of visits across multiple entries. Use it to standardize tenant interactions, document concerns, and support security reviews and property audits. Ideal for residential or commercial properties seeking an organized approach to tenant relations and building security notes.
by Christopher Bourque, from the Community
Downloads: 30+
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Template
Tenant Check-Out Inventory Checklist
Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.
by Big Red House, from the Community
Downloads: 200+
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Tenant Move-In/Out Property Checklist

This tenant move-in and move-out property checklist helps property managers, landlords, and tenants document the condition of a unit during handovers. It covers a technical audit across building and construction items, interior and exterior surfaces, floors and walls, parking areas, sanitary facilities, offices, access and stairs, loading areas, and racks. It also includes reviews of electrical systems and lighting, electronic security such as access control and CCTV, HVAC and refrigeration, domestic hot water, fire detection and firefighting equipment, and utility meters for electricity, water, and gas. The checklist supports key handover and signatures from management and tenant to ensure a clear, consistent process.

by Portugal Asset Services, from the Community

Get

Template

CC Property Inspection Pre-Exit Checklist

This pre-exit property inspection checklist helps property managers and landlords document the condition of a home before tenant move-out. Record photos and notes for gardens, exterior, roof, rooms, kitchen and bathroom. Capture gas and electrical status, meter and fuse board details, and alarm tests for smoke and carbon monoxide. Log tenant acknowledgments, repair responsibilities, key return date, and ID verification. Use this structured template to standardize inspections, reduce disputes, and ensure compliance with property management processes.

by David Purchase, from the Community

10+

Get

Template

Tenant Response Form

This Tenant Response Form helps property managers and facilities teams capture consistent tenant feedback during check-ins. Record tenant names, contact points, overall impressions of security, comments, and date/time of visits across multiple entries. Use it to standardize tenant interactions, document concerns, and support security reviews and property audits. Ideal for residential or commercial properties seeking an organized approach to tenant relations and building security notes.

by Christopher Bourque, from the Community

30+

Get

Template

Tenant Check-Out Inventory Checklist

Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.

by Big Red House, from the Community

200+

Get

Key Return Sheet for Tenant Move Out

About author

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Tenant Move-In/Out Property Checklist

CC Property Inspection Pre-Exit Checklist

Tenant Response Form

Tenant Check-Out Inventory Checklist

You might also like

Tenant Move-In/Out Property Checklist

CC Property Inspection Pre-Exit Checklist

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Tenant Check-Out Inventory Checklist