Template

Room Handover Checklist

by Teo Pavel, from the Community

10+

A practical room handover checklist for residential units and dorms. Inspect fire doors, walls, ceilings, windows and blinds or curtains. Check fixtures and furniture including bed, mattress, bedside cabinet, chest of drawers, wardrobe, lights and heaters. Verify smoke detector status and bathroom items such as door, sink, toilet and toiletry cabinet. Record conditions as good, fair, poor or needs repairs, add notes, mark management informed, and log cleaning status. Capture staff, maintenance technician and resident signatures to confirm issues and corrective actions.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Self Contained Room Handover Checklist
Use this handover checklist to assess the condition of a self contained room before move in or after move out. Capture details such as unit and room number, resident present, and whether the room is being vacated or occupied. Inspect fire doors, carpets and vinyl, furniture including chest of drawers, wardrobe, bed, mattress and bedside cabinet, lighting and heaters, walls and ceilings, smoke detectors, windows, and blinds or curtains. Check bathroom door, sink, toilet, shower enclosure and mirror cabinet, and kitchen fixtures including cooker, worktop and sink. Note cleaning required, issues to rectify, and whether management has been informed. Record PAT testing needs and collect staff, maintenance, and resident signatures.
by Sam Avril, from the Community
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Template
Self-Contained Room Handover Checklist
Use this self-contained room handover checklist to document room condition during move-in and move-out. Inspect furnishings like bed, mattress, bedside cabinet, chest of drawers, and wardrobe; assess walls, ceilings, windows, blinds, and fire door condition; and verify safety items including smoke detector status. Cover bathroom fixtures such as door, sink, toilet, shower enclosure, and mirror cabinet, plus kitchen areas like cooker, worktop, and sink. Record cleaning needs, damages, repairs, PAT testing requirements, and whether management has been informed. Capture staff, maintenance technician, and resident signatures for accountability. Ideal for student housing, serviced apartments, and residential property managers.
by Sam Avril, from the Community
Downloads: 0
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Template
Generic Room Handover Checklist
This generic room handover checklist supports consistent inspections during move in and move out. Review furniture, flooring, walls, windows, blinds and curtains, bathroom fixtures, lights, and heaters. Verify smoke detector status and note any items requiring PAT testing. Capture condition ratings, note damage or missing items, escalate repairs to management, and collect staff, maintenance, and resident signatures.
by Sam Avril, from the Community
Downloads: 0
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Template
Room Handover Checklist Template
Streamline room turnover with this room handover checklist template. Inspect fire doors, beds, mattresses, windows, smoke detectors, blinds, and bathroom fixtures. Record conditions, note repairs, and flag items damaged by residents. Document cleaning status, capture staff, maintenance technician, and resident signatures, and inform management when rectification is required. Ideal for dorms, hostels, and managed accommodation to standardize inspections and ensure safe, compliant rooms between occupants.
by Sam Avril, from the Community
Downloads: 0
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Self Contained Room Handover Checklist

Use this handover checklist to assess the condition of a self contained room before move in or after move out. Capture details such as unit and room number, resident present, and whether the room is being vacated or occupied. Inspect fire doors, carpets and vinyl, furniture including chest of drawers, wardrobe, bed, mattress and bedside cabinet, lighting and heaters, walls and ceilings, smoke detectors, windows, and blinds or curtains. Check bathroom door, sink, toilet, shower enclosure and mirror cabinet, and kitchen fixtures including cooker, worktop and sink. Note cleaning required, issues to rectify, and whether management has been informed. Record PAT testing needs and collect staff, maintenance, and resident signatures.

by Sam Avril, from the Community

Get

Template

Self-Contained Room Handover Checklist

Use this self-contained room handover checklist to document room condition during move-in and move-out. Inspect furnishings like bed, mattress, bedside cabinet, chest of drawers, and wardrobe; assess walls, ceilings, windows, blinds, and fire door condition; and verify safety items including smoke detector status. Cover bathroom fixtures such as door, sink, toilet, shower enclosure, and mirror cabinet, plus kitchen areas like cooker, worktop, and sink. Record cleaning needs, damages, repairs, PAT testing requirements, and whether management has been informed. Capture staff, maintenance technician, and resident signatures for accountability. Ideal for student housing, serviced apartments, and residential property managers.

by Sam Avril, from the Community

Get

Template

Generic Room Handover Checklist

This generic room handover checklist supports consistent inspections during move in and move out. Review furniture, flooring, walls, windows, blinds and curtains, bathroom fixtures, lights, and heaters. Verify smoke detector status and note any items requiring PAT testing. Capture condition ratings, note damage or missing items, escalate repairs to management, and collect staff, maintenance, and resident signatures.

by Sam Avril, from the Community

Get

Template