Template

Quarterly Building Inspection Checklist

by Kacey Buffington, from the Community

20+

This quarterly building inspection checklist helps facilities and property teams assess overall building condition three times per year. It covers exterior and interior areas, including sidewalks and parking, signage, gutters and drains, roofing, doors, walls, ceilings, lighting, supplies, electrical clearance, and plumbing. Use it to identify deficiencies, create action items and work orders, document notes and photos, and escalate out-of-scope issues to property managers to maintain a safe, clean, and well maintained site.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Annual Building Inspection
This annual building inspection checklist helps facility teams assess overall site condition across exterior and interior areas. It covers sidewalks, parking, landscaping, lighting, gutters, roofing, drainage, exterior outlets and water fixtures, as well as interior walls, ceilings, lighting uniformity, electrical covers, plumbing fixtures, mechanical and utility rooms, exhaust fans, HVAC grills, water heaters, and backflow devices. ADA compliance checks include door closing speeds and opening forces, automated doors, and elevator safety. The template prompts photo evidence, records, and action items, with guidance to self-generate work orders and escalate out-of-scope issues to the property manager to maintain safety and compliance.
by Kacey Buffington, from the Community
Downloads: 0
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Template
Vacant Building Inspection Checklist
This vacant building inspection checklist helps property and facilities teams verify the condition and security of unoccupied sites on a monthly schedule. It covers exterior upkeep, signs of intrusion, roof drainage, and door security; interior plumbing, water intrusion, P-traps, and restroom fixtures; HVAC settings and filter checks; and comprehensive fire and life safety reviews including extinguishers, smoke detectors, exit signage, and emergency lighting. Capture notes, photos, and action items, self-generate work orders, and escalate out-of-scope issues to the property manager to prevent hazards and plan timely repairs.
by Kacey Buffington, from the Community
Downloads: 10+
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Template
UOC Building Condition Report
This Building Condition Report template is designed for comprehensive inspections of campus and commercial facilities. It guides assessors through exterior checks such as roof and gutters, landscaping, car parks, signage, windows, accessibility, and pathways. It covers building fabric items including ceilings, walls, floors, doors, paintwork, furnishings, and signs of water leaks. Health and safety elements include fire exits, exit lighting, evacuation plans, break glass units, extinguishers, tagged equipment, and fire doors. Mechanical and electrical areas address lighting across spaces, access control doors, temperature and HVAC conditions, plumbing leaks, plant rooms, lifts, and emergency phone function. Use it to document issues, capture photos and notes, and maintain building safety and compliance.
by Sarah Carroll, from the Community
Downloads: 30+
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Template
Quarterly Property Management Site Inspection
This quarterly site inspection checklist helps property managers systematically review building systems and site conditions. Sections cover statutory inspections, fire safety and protection systems, sanitary and electrical installations, elevators and lifting equipment, exterior areas and building structure, dock doors and levellers, entrances and guard houses, path finding and markings, and interior elements. It also includes checks for tenant responsibilities, cleaning and security services, and documentation gaps. Designed to support planned preventive maintenance and compliance, the template concludes with verification by the Property Manager and approval by a Team Leader.
by Tomasz Malicki, from the Community
Downloads: 0
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Quarterly Building Inspection Checklist

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Annual Building Inspection

Vacant Building Inspection Checklist

UOC Building Condition Report

Quarterly Property Management Site Inspection

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Annual Building Inspection

Vacant Building Inspection Checklist

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