Template

Property Visit Report Template

by Dan Brothers, from the Community

This Property Visit Report template helps property managers, landlords, and letting agents record key details during routine inspections. Capture tenancy information, property address and key numbers, and confirm compliance items including gas safety certificate dates, legionella risk assessment and leaflet, fuel system checks, carbon monoxide detector status and expiry, and smoke alarm locations and function. Record EPC rating and expiry, environmental ratings, utility suppliers, and central heating status. Note occupants and approvals, pets, and any internal changes. Log internal and external maintenance observations across floors, walls, windows, doors, ceilings, sealant in kitchens and bathrooms, gardens, gutters, roof, and rendering. Include tenancy renewal details, terms, and comments, then capture tenant and inspector signatures to complete the report.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Check-In Inventory Template
This check-in inventory template is designed for property managers, landlords, and letting agents to record the condition of a property at the start of a tenancy. Log external and internal areas, heating and utilities, meter locations, and ventilation; capture photos of rooms and fixtures; note cleanliness, damage, and mould/damp; and verify smoke and carbon monoxide alarms and keys. Use structured sections for kitchens, living spaces, bedrooms, bathrooms, hallways, and gardens to create a comprehensive baseline report signed by the inspector and tenant.
by Zev Cope, from the Community
Downloads: 10+
Get
Template
Andrews Routine Property Inspection Checklist
This routine property inspection checklist supports landlords and property managers during periodic visits. It covers exterior condition, roof and windows, grounds, and interior upkeep including floors, decor, kitchen, bathroom, and bedrooms. It also verifies smoke and carbon monoxide alarms, ventilation in kitchens and bathrooms, and notes smoking or pets. Use it to summarize property condition, required actions, and end-of-tenancy works.
by Lizzie Davies, from the Community
Downloads: 20+
Get
Template
MPH End of Tenancy Report
This end of tenancy report template helps landlords, letting agents, and property managers document property condition at move-out. Record utilities and meter readings, verify smoke and carbon monoxide alarms, log returned keys, and assess cleaning requirements. Inspect each room for damage to fixtures, flooring, appliances, and fittings, add notes, and capture photos and signatures to support claims and streamline deposit returns.
by Mike Lignum, from the Community
Downloads: 10+
Get
Template
Property Checks Checklist
This Property Checks template helps landlords, property managers, and facilities teams carry out consistent inspections across residential or mixed-use properties. Capture details on entrance security, walls and ceilings, windows and patio doors, floors, kitchen and bathroom fixtures, electrical switches and lighting, internal doors and locks, radiators and boilers, and signs of leaks, damp, or mould. Review outside spaces such as balconies and patios, confirm tenant occupancy, and verify key returns. Assess the condition and basic functionality of furniture, white goods, and kitchen appliances. Log the presence and status of smoke detectors and carbon monoxide alarms, check for smoking indicators, and note any other issues or observations to support safety, maintenance planning, and compliance.
by Mark Murphy, from the Community
Downloads: 0
Get

Property Visit Report Template

About author

You might also like

Check-In Inventory Template

Andrews Routine Property Inspection Checklist

MPH End of Tenancy Report

Property Checks Checklist

You might also like

Check-In Inventory Template

Andrews Routine Property Inspection Checklist

MPH End of Tenancy Report

Property Checks Checklist