Template

Room Check-in Inventory Template

by Abs Hassan, from the Community

10+

Use this room check-in inventory to document the condition of a let room at the start of tenancy. Capture key handover, gas certificate status, smoke and carbon monoxide alarm checks, and detailed bedroom and ensuite observations. Add photos and notes for floors, walls, windows, fixtures and furniture. Finish with tenant and agent signatures and statements acknowledging safety checks and responsibilities.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
BL Check-in Inventory (Room) Template
This tenancy room inventory template helps property managers and landlords document room condition at check-in. Record keys issued, verify safety items like gas certificates and smoke detectors, and assess floors, walls, windows, fixtures, and furniture. Capture notes on damage or wear, add photos, and track cleanliness. Collect tenant and agent signatures to confirm accuracy and responsibilities. Use it to standardize inspections, support compliance, and protect both parties at the start of a tenancy.
by Jay Chauhan, from the Community
Downloads: 10+
Get
Template
Property Check-In Report for Tenancy Start
This property check-in report template helps agents and landlords record the condition of a rental home at the start of a tenancy. Document room-by-room details across lounge, dining, kitchen, bedrooms, bathrooms, and halls, including walls, ceilings, floors, windows, doors, fixtures, and furniture. Capture smoke alarm checks, appliance notes, and gas, electric, and water meter readings to create a clear baseline for both parties.
by Martin & co. Derby, from the Community
Downloads: 10+
Get
Template
Tenant Check-in Inventory (Studio/House)
This check-in inventory template helps property managers and agents document the condition of a studio, flat, or house at the start of a tenancy. Capture keys issued, meter readings, and safety compliance including gas certificates, smoke and carbon monoxide alarms. Inspect each room with guided checks for cleanliness, damage, fixtures, and appliances, and attach photos. Includes sections for hallways and outdoor areas, and a signing step for tenants and inspectors to confirm accuracy in line with Right to Rent requirements.
by Abs Hassan, from the Community
Downloads: 10+
Get
Template
Tenant Check-Out Inventory Checklist
Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.
by Big Red House, from the Community
Downloads: 200+
Get

BL Check-in Inventory (Room) Template

This tenancy room inventory template helps property managers and landlords document room condition at check-in. Record keys issued, verify safety items like gas certificates and smoke detectors, and assess floors, walls, windows, fixtures, and furniture. Capture notes on damage or wear, add photos, and track cleanliness. Collect tenant and agent signatures to confirm accuracy and responsibilities. Use it to standardize inspections, support compliance, and protect both parties at the start of a tenancy.

by Jay Chauhan, from the Community

10+

Get

Template

Property Check-In Report for Tenancy Start

This property check-in report template helps agents and landlords record the condition of a rental home at the start of a tenancy. Document room-by-room details across lounge, dining, kitchen, bedrooms, bathrooms, and halls, including walls, ceilings, floors, windows, doors, fixtures, and furniture. Capture smoke alarm checks, appliance notes, and gas, electric, and water meter readings to create a clear baseline for both parties.

by Martin & co. Derby, from the Community

10+

Get

Template

Tenant Check-in Inventory (Studio/House)

This check-in inventory template helps property managers and agents document the condition of a studio, flat, or house at the start of a tenancy. Capture keys issued, meter readings, and safety compliance including gas certificates, smoke and carbon monoxide alarms. Inspect each room with guided checks for cleanliness, damage, fixtures, and appliances, and attach photos. Includes sections for hallways and outdoor areas, and a signing step for tenants and inspectors to confirm accuracy in line with Right to Rent requirements.

by Abs Hassan, from the Community

10+

Get

Template

Tenant Check-Out Inventory Checklist

Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.

by Big Red House, from the Community

200+

Get

Room Check-in Inventory Template

About author

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BL Check-in Inventory (Room) Template

Property Check-In Report for Tenancy Start

Tenant Check-in Inventory (Studio/House)

Tenant Check-Out Inventory Checklist

You might also like

BL Check-in Inventory (Room) Template

Property Check-In Report for Tenancy Start

Tenant Check-in Inventory (Studio/House)

Tenant Check-Out Inventory Checklist