Template

Maintenance Report and Work Log Template

by Richa AirDXB, from the Community

This maintenance template helps teams document issues, record site details, and track work from start to finish. Capture the site, date, and preparer, describe the issue and location, and attach before and after photos or videos. Log work performed, mark completion, and note any additional issues found. Conclude with comments on outstanding items. Ideal for facilities and property maintenance, contractors, and general repair teams seeking consistent records.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Maintenance Work Sheet Template
Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.
by Dean Costantin, from the Community
Downloads: 10+
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Template
Facilities Maintenance Work Order Form
Use this facilities maintenance work order form to log the CAFM works order number, client and site details, and the tasks completed. Capture required before and after photos, describe the work performed, and note any additional works still required. Technicians can sign off the job on completion for clear records and handover. Ideal for building services, property management, and field maintenance teams across multi-site portfolios.
by Bev Tuke, from the Community
Downloads: 0
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Template
Maintenance Work Form Template
This maintenance work form streamlines how facility and maintenance teams capture job information from start to finish. Record job number, date, location, and the person conducting the work, confirm SWMS review, and document tasks performed and work completed. Note any additional work required and capture lessons learned to improve future jobs. Attach supporting photos and collect employee name, signature, and sign off to maintain compliance and clear records.
by Steven Pugh, from the Community
Downloads: 0
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Template
Tool and Equipment Maintenance Log
Use this tool and equipment maintenance log to record service history for drills, hand tools, and powered equipment. Capture equipment name, serial or model, location, manufacturer, and maintenance activity with date and time. Note maintenance type and frequency, list all actions performed, and attach before and after photos. Confirm qualifications, add comments, and record safety checks, replacement needs, and repair requests. Set the next maintenance due date and capture approvals and signatures to keep assets safe and compliant.
by sam w, from the Community
Downloads: 10+
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Maintenance Work Sheet Template

Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.

by Dean Costantin, from the Community

10+

Get

Template

Facilities Maintenance Work Order Form

Use this facilities maintenance work order form to log the CAFM works order number, client and site details, and the tasks completed. Capture required before and after photos, describe the work performed, and note any additional works still required. Technicians can sign off the job on completion for clear records and handover. Ideal for building services, property management, and field maintenance teams across multi-site portfolios.

by Bev Tuke, from the Community

Get

Template

Maintenance Work Form Template

This maintenance work form streamlines how facility and maintenance teams capture job information from start to finish. Record job number, date, location, and the person conducting the work, confirm SWMS review, and document tasks performed and work completed. Note any additional work required and capture lessons learned to improve future jobs. Attach supporting photos and collect employee name, signature, and sign off to maintain compliance and clear records.

by Steven Pugh, from the Community

Get

Template

Tool and Equipment Maintenance Log

Use this tool and equipment maintenance log to record service history for drills, hand tools, and powered equipment. Capture equipment name, serial or model, location, manufacturer, and maintenance activity with date and time. Note maintenance type and frequency, list all actions performed, and attach before and after photos. Confirm qualifications, add comments, and record safety checks, replacement needs, and repair requests. Set the next maintenance due date and capture approvals and signatures to keep assets safe and compliant.

by sam w, from the Community

10+

Get

Maintenance Report and Work Log Template

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You might also like

Maintenance Work Sheet Template

Facilities Maintenance Work Order Form

Maintenance Work Form Template

Tool and Equipment Maintenance Log

You might also like

Maintenance Work Sheet Template

Facilities Maintenance Work Order Form

Maintenance Work Form Template

Tool and Equipment Maintenance Log