Template

Found Property Form Template

by Cole Baird, from the Community

Use this found property form template to document and manage lost and found items across sites. Capture finder details, department, address and telephone number; provide a full description of the item including make, color, size, serial number and distinguishing marks; record the date, time and exact location the property was found; and outline steps taken to identify the rightful owner. Add remarks, track who received copies such as security, building or site manager, police or facilities manager, and sign on completion. Ideal for facilities teams, security operations and front desk staff to standardize lost and found processes and ensure proper chain of custody.

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Digitize any process, procedure or policy

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template
Lost Property Report Template
Use this lost property report template to record and track items reported missing on site. Capture key details about the owner, description of the item, last known time and place, discovery details, and any further information that may assist recovery. Document search actions taken, who conducted them, locations checked, and outcomes, then add remarks and distribution notes for security, building or site managers, and facilities teams. This form helps standardize lost and found processes, improve documentation, and support follow up with police or stakeholders.
by Cole Baird, from the Community
Downloads: 10+
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Template
Security Incident Report Template
This Security Incident Report template helps teams document incidents quickly and consistently. Capture the date and time, incident type and location, a detailed narrative, and evidence found. Record people involved with contact details, track police attendance and actions, document injuries and first aid provided, and note any property damage with photos. Add immediate causes, corrective actions, and responsibilities to drive follow-up. The form includes space for the reporting officer’s signature, phone number, and security licence number. Ideal for security teams, facilities managers, and property management across sites such as offices, retail, hospitality, and events to improve response, compliance, and record keeping.
by Cole Baird, from the Community
Downloads: 10+
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Template
Condition Assessment - Defects Found
Use this condition assessment checklist to capture and manage defects found during inspections. Record defect type and severity, mark the exact location with drawings, attach photos, and document failure modes. Add a risk assessment by noting likelihood, consequence, and overall risk rating, then define actions and recommended repair timeframes. The template includes sections for client site details, date, inspector, and comments to ensure a complete and traceable record of each finding. Designed to help standardize inspections and prioritize repairs across sites and assets.
by Joseph Flack, from the Community
Downloads: 0
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Template
Regional Director Property Visit Checklist
Use this regional director property visit checklist to evaluate property security and operations. Inspect exterior and interior patrols, vehicle condition, lighting, officer uniforms and equipment, and customer engagement. Review security office and dispatch readiness, equipment status, schedules, maps, and compliance postings. Verify uniform storage and inventory, lost and found controls, Case Mobile and detex reports, training completion, SOP updates, tenant contacts, and AED and fire extinguisher inspections. Capture photos and document findings to discuss with the general manager or operations manager.
by Christopher Bourque, from the Community
Downloads: 20+
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Found Property Form Template

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Lost Property Report Template

Security Incident Report Template

Condition Assessment - Defects Found

Regional Director Property Visit Checklist

You might also like

Lost Property Report Template

Security Incident Report Template

Condition Assessment - Defects Found

Regional Director Property Visit Checklist