Template

Condition Survey Report Template

by Sam Moseley, from the Community

This Condition Survey Report template helps facilities teams assess the state of buildings and site assets. Capture property details, site contacts, weather, and photos. Classify issues across trades and elements such as flooring, walls, windows, doors, roofing, plumbing, electrical, kitchen, toilets, tiling, locks, carpeting, guttering, fencing, roadways, barriers, and grounds. Record locations (e.g., reception, plant room, accommodation, external), describe issues, define works required, set estimated timescales (immediately to 5 years), and estimate costs to support maintenance planning and budgeting. Ideal for systematic building condition assessments.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Condition Survey 2019
Use this condition survey checklist to document the state of assets and spaces across multiple sites. Enter floor or area names, capture photos of items, and add notes on their condition. Repeat for additional locations to build a consistent record that supports maintenance planning, budgeting, and compliance across your facilities.
by Marilla King-Smith, from the Community
Downloads: 40+
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Template
Property Condition and Maintenance Report
This comprehensive property condition and maintenance report template helps teams baseline the current state of a property, identify defects, and plan preventive and remedial work. It covers external elements such as roofing, gutters, walls, windows, doors, decks, balustrades, and lighting; internal rooms from entry to bedrooms, bathrooms, kitchen, and living areas; and grounds including gates, driveways, fencing, lawns, gardens, and sheds. It also inventories plant and safety assets like smoke alarms, RCDs, fire equipment, HVAC, hot water systems, solar, pools, and pumps to support ongoing upkeep and compliance.
by Benn Cadd, from the Community
Downloads: 10+
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Template
Youngs Property Condition Survey Checklist
Use this property condition survey checklist to assess pubs and hotel sites across internal and external areas. Capture a visual review of buildings and structures, note limitations, and assign maintenance ratings. Inspect roofs, drainage, brickwork, doors, windows, car parks, signage, paintwork, fencing, and entrances. Review interiors including flooring, bar and furniture, trade kitchens, cellars, accommodation, and roof voids. Verify services and equipment such as toilets, water, electricity, gas, AC and refrigeration, boilers, grease traps, tumble dryers, and sump pumps. Include FRA and asbestos checks, add photos, and record budgeting needs over five years with codes and costs. Summarize risks and site-specific notes for future surveyors.
by Charlotte McCleary, from the Community
Downloads: 10+
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Template
Building Condition Report
This comprehensive building condition survey template provides a structured framework for conducting thorough property assessments. The template is divided into two main sections: External and Internal surveys. The external survey covers elements like chimneys, roofing, walls, windows, and grounds, while the internal survey examines structural components, utilities, and interior finishes. It includes detailed inspection points for building elements, safety features, and energy efficiency measures, making it suitable for property managers, surveyors, and building inspectors. The template ensures consistent documentation of building conditions and helps identify potential maintenance or repair needs.
by Tim Lewry, from the Community
Downloads: 100+
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Condition Survey Report Template

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You might also like

Condition Survey 2019

Property Condition and Maintenance Report

Youngs Property Condition Survey Checklist

Building Condition Report

You might also like

Condition Survey 2019

Property Condition and Maintenance Report

Youngs Property Condition Survey Checklist

Building Condition Report