Template

Annual Building Maintenance Condition Report

by Tony Anderson, from the Community

20+

This internal Annual Building Maintenance Condition Report template helps schools assess the condition of classrooms and interior areas. It guides inspections of doors, windows, walls, ceilings, flooring, lighting, HVAC, electrical fittings, furniture, and fire safety equipment. Results are scored using Pass, Maintain, or Action to highlight priorities. The report captures issues like water damage, noncompliant emergency lighting, damaged ceiling tiles, and required repairs, and supports asbestos compliance checks. Use it to prioritize maintenance, schedule trades, and align work with budgets and school safety standards.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
School Premises Condition Report
This school premises condition report template helps inspectors and facilities teams assess the general condition of buildings and rooms, identify defects, and prioritize maintenance. Capture details on glazing, electrics and lighting, flooring safety, and furnishings, plus life expectancy and replacement needs. Use it to schedule repairs, plan budgets, and monitor areas requiring works or ongoing observation.
by Adrian Custard, from the Community
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This Building Condition Report template is designed for comprehensive inspections of campus and commercial facilities. It guides assessors through exterior checks such as roof and gutters, landscaping, car parks, signage, windows, accessibility, and pathways. It covers building fabric items including ceilings, walls, floors, doors, paintwork, furnishings, and signs of water leaks. Health and safety elements include fire exits, exit lighting, evacuation plans, break glass units, extinguishers, tagged equipment, and fire doors. Mechanical and electrical areas address lighting across spaces, access control doors, temperature and HVAC conditions, plumbing leaks, plant rooms, lifts, and emergency phone function. Use it to document issues, capture photos and notes, and maintain building safety and compliance.
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Building Inspection Report Checklist
Use this building inspection report checklist to assess the condition and safety of facilities across entrances, elevators, offices, restrooms, kitchens, workshops, and public areas. Verify lighting, signage, doors and windows, floors and ceilings, HVAC, fire extinguishers and hoses, drainage, power outlets, and equipment. Capture photos, add notes, and generate shareable reports. Ideal for property managers, maintenance teams, and building inspectors conducting routine checks.
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Facilities and Maintenance Audit Report
This Facilities and Maintenance Audit Report template helps teams inspect offices, meeting rooms, hallways, restrooms, and pantries for damage, safety, and operational issues. Check furniture, doors and windows, walls and ceilings, flooring, lighting, HVAC and AC units, electrical outlets, office equipment, and fire extinguishers. Use it to document findings, add general comments and recommendations, and drive timely corrective actions. Ideal for Laguna sites and adaptable to other locations.
by Rachel Ombao, from the Community
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Annual Building Maintenance Condition Report

About author

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School Premises Condition Report

UOC Building Condition Report

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School Premises Condition Report

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