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Lubrication and Fluids Inventory Checklist

by Marius Coetzee, from the Community

This lubrication inventory checklist helps teams record quantities of gear oil 220, hydraulic 68 and hi spin 100, engine oils 5W30 and 15W40 for light vehicles and generators, greases such as BestOlife, Gadus S3 and S2, coolants in red and blue, ATF 220, power steering fluid, and DOT4 brake fluid. Capture site, date, preparer, location, and supervisor details to standardize counts across vehicles and equipment, reduce shortages, and maintain uptime in demanding operations.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

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Vehicle Maintenance Checklist
This vehicle maintenance checklist helps teams assess key systems and safety equipment to keep vehicles roadworthy. It covers brake operation and fluid levels, coupling devices, engine operation and exhaust, fuel and hydraulic systems, external and dash lighting, seat belts, fire extinguisher and first aid kit. It prompts fluid changes, air and cabin filter checks, bearings and belt inspections, and lubrication. Inspect steering, suspension, tyres, wheels, and windshield wipers, verify registration and WOF, note issues and recommendations, rate overall condition, and sign off.
by Michael Dyksma, from the Community
Downloads: 0
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Template
Light Vehicle Inspection Checklist
Use this light vehicle inspection checklist to support daily pre start checks and ongoing fleet maintenance. Sections cover vehicle details and service history, exterior and body condition, visibility and mirrors, lights and indicators, tires and wheel fittings, brakes and park brake, steering and horn, wipers and washer fluid, engine and fluids including coolant, clutch, power steering and brake fluid, battery and leaks, safety equipment such as first aid kit, sharps kit, fire extinguisher and water, PPE and tools including jack and wheel brace, cargo barriers, tow bar, roof or ladder racks and load security, documentation and registration, and general condition. Record defects with comments and photos, escalate issues to the fleet manager, and capture signatures to confirm completion.
by GIDEON KATI, from the Community
Downloads: 10+
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Template
Pre-start Inspection - Light Vehicle (Daily)
This daily light vehicle pre-start inspection checklist helps operators verify a vehicle is safe before use. It prompts isolation, then checks engine oil, coolant, brake fluid, power steering fluid, ATF, battery security, mirrors and glass, tyre condition and pressure, wheel nut indicators, brake and handbrake function, leaks, and fuel level. It supports trailer checks, defect reporting, comments, and signatures, improving compliance and roadworthiness for fleets and site operations.
by Grant O'Dea, from the Community
Downloads: 10+
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Template
Vehicle, Plant and Equipment Pre-Start Checklist
This pre-start checklist helps workers inspect vehicles, plant, and equipment before operation. It covers vehicles and trucks, trailers, excavators, directional drills, vac excavators, and mud mixers. Items include overall condition and cleanliness; visibility, gauges, and controls; fuel level; wipers and washers; seat belts; drive belts and hoses; lights and beacons; tyres and tracks; safety chains and shackles; brakes and handbrake; plugs and cables; guards; safety lockouts; lubrication points; mud hoses, filters, and tanks; engine bay checks for leaks; and fluid levels for engine oil, hydraulic oil, coolant, brake, clutch, and power steering. The checklist supports photos, comments, and sign-off to document issues and ensure equipment is safe to use.
by Alan Brown, from the Community
Downloads: 20+
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Vehicle Maintenance Checklist

This vehicle maintenance checklist helps teams assess key systems and safety equipment to keep vehicles roadworthy. It covers brake operation and fluid levels, coupling devices, engine operation and exhaust, fuel and hydraulic systems, external and dash lighting, seat belts, fire extinguisher and first aid kit. It prompts fluid changes, air and cabin filter checks, bearings and belt inspections, and lubrication. Inspect steering, suspension, tyres, wheels, and windshield wipers, verify registration and WOF, note issues and recommendations, rate overall condition, and sign off.

by Michael Dyksma, from the Community

Get

Template

Light Vehicle Inspection Checklist

Use this light vehicle inspection checklist to support daily pre start checks and ongoing fleet maintenance. Sections cover vehicle details and service history, exterior and body condition, visibility and mirrors, lights and indicators, tires and wheel fittings, brakes and park brake, steering and horn, wipers and washer fluid, engine and fluids including coolant, clutch, power steering and brake fluid, battery and leaks, safety equipment such as first aid kit, sharps kit, fire extinguisher and water, PPE and tools including jack and wheel brace, cargo barriers, tow bar, roof or ladder racks and load security, documentation and registration, and general condition. Record defects with comments and photos, escalate issues to the fleet manager, and capture signatures to confirm completion.

by GIDEON KATI, from the Community

10+

Get

Template

Pre-start Inspection - Light Vehicle (Daily)

This daily light vehicle pre-start inspection checklist helps operators verify a vehicle is safe before use. It prompts isolation, then checks engine oil, coolant, brake fluid, power steering fluid, ATF, battery security, mirrors and glass, tyre condition and pressure, wheel nut indicators, brake and handbrake function, leaks, and fuel level. It supports trailer checks, defect reporting, comments, and signatures, improving compliance and roadworthiness for fleets and site operations.

by Grant O'Dea, from the Community

10+

Get

Template

Vehicle, Plant and Equipment Pre-Start Checklist

This pre-start checklist helps workers inspect vehicles, plant, and equipment before operation. It covers vehicles and trucks, trailers, excavators, directional drills, vac excavators, and mud mixers. Items include overall condition and cleanliness; visibility, gauges, and controls; fuel level; wipers and washers; seat belts; drive belts and hoses; lights and beacons; tyres and tracks; safety chains and shackles; brakes and handbrake; plugs and cables; guards; safety lockouts; lubrication points; mud hoses, filters, and tanks; engine bay checks for leaks; and fluid levels for engine oil, hydraulic oil, coolant, brake, clutch, and power steering. The checklist supports photos, comments, and sign-off to document issues and ensure equipment is safe to use.

by Alan Brown, from the Community

20+

Get

Lubrication and Fluids Inventory Checklist

About author

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