Template

Non-Conformance Report NCR Form

by Victor Seleke, from the Community

Use this non-conformance report NCR form to document quality issues, capture incident details, categorize the problem, add photos, and record corrective actions, owners, and approvals. Sections include site and assessor information, employee involved, department, problem description and category, acceptance, corrective action taken, responsible person, comments, and signatures for the employee and branch manager. Ideal for production, fabrication, and service teams to standardize quality control, support root cause analysis, and create an auditable trail of nonconformities.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Non-Conformance Report (NCR)
This free Non-Conformance Report NCR template helps teams document plan deviations and non-conformances in the workplace. Capture NCR title, description, and department, attach photos, and classify non-conformance types. Record corrective or preventive actions, including rework, process changes, training, or defective components. Perform root cause analysis, set status and closure dates, and verify effectiveness with signatures. Promote ongoing training and process improvements to prevent repeat issues. Ideal for manufacturing, production, and quality control environments.
by Quality Control, from the Community
Downloads: 20+
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Template
Non Conformance Report (NCR) Template
This Non Conformance Report (NCR) template helps teams capture and resolve quality issues efficiently. Record the client or site, date, location, personnel, and NCR type, then detail the non-conformance with notes and photos. Assign corrective actions, attach evidence of fixes, and add closeout comments to verify resolution. The form supports end to end traceability for quality management systems and audits, making it useful across manufacturing, construction, and other industries. Includes signature fields for accountability and clear documentation.
by M Philippi, from the Community
Downloads: 30+
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Template
Non-conformance Investigation Report
Capture and investigate non-conformances with a structured NCR form. Record reference number, date, origin, client, and personnel involved. Detail the issue, categorize impacts across process, people, safety, equipment, planning, and quality, and assign a rating. Perform root cause analysis, document immediate causes, and define corrective and preventive actions. Track completion and sign-off to close out the NCR.
by Amylee Tiley, from the Community
Downloads: 10+
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Template
Non-Conformance Report Form Template
Use this Non-Conformance Report Form to document plan deviations and quality issues across operations. Capture NCR number, department, location, staff details, and classify the issue by type, priority, source, and process such as engineering, welding, installation, dispatch, or transport. Add a clear description, attach photos as evidence, and sign digitally to validate the report. Managers can record corrective or preventive actions, assign tasks to responsible teams, track item close out and results, and verify effectiveness before closure. Ideal for manufacturing and fabrication workflows, this template streamlines quality control, speeds resolution, and supports continuous improvement and audit readiness.
by Desan Moodley, from the Community
Downloads: 0
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Non-Conformance Report NCR Form

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