Template

Non-Conformance Report Template (NCR)

by Jon Stephens, from the Community

10+

Use this non-conformance report template to document defects and deviations at any stage of your process. Capture NC number, site, product, supplier and lot details, classify type of non-conformance (quality, process, procedure, temperature, foreign body, internal audit, site, labelling), and record a clear description. Log corrective actions, perform 5 whys root cause analysis, add preventive actions, and complete sign-off and verification to close out issues.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Non-Conformance Report Template
This Non-Conformance Report template helps teams document defects or process deviations across stages such as intake, production, outload, and customer depot. Capture key details including product, supplier, lot number, date, and type of non conformance like quality, process, procedure, temperature, foreign body, labelling, or site. Record a clear description, assign corrective action owners, and perform 5 Why root cause analysis to identify true causes. Add preventive actions, sign off and verification dates, and signatures to close the issue and prevent recurrence. Suitable for agriculture and food processing operations.
by Samantha Ware, from the Community
Downloads: 0
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Template
Non-Conformance Report (NCR)
This free Non-Conformance Report NCR template helps teams document plan deviations and non-conformances in the workplace. Capture NCR title, description, and department, attach photos, and classify non-conformance types. Record corrective or preventive actions, including rework, process changes, training, or defective components. Perform root cause analysis, set status and closure dates, and verify effectiveness with signatures. Promote ongoing training and process improvements to prevent repeat issues. Ideal for manufacturing, production, and quality control environments.
by Quality Control, from the Community
Downloads: 20+
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Template
Non-Conformance Report (NCR) Template
Use this Non-Conformance Report form to log defects or process deviations across departments such as Manufacturing, Projects, Design, Sales, and Installation. Record NCR numbers, job details, source (internal, client, supplier, customer), and affected process steps from planning to final inspection. Add detailed issue descriptions with media, perform a 5 Whys analysis to determine potential root causes, and define corrective or preventive actions with assignees and status. Capture authorization, signatures, and dates to close out each NCR. Built for SafetyCulture templates; adapt to your site and compliance needs.
by Toni Assuncao, from the Community
Downloads: 10+
Get
Template
Non-Conformance Report Form Template
Use this Non-Conformance Report Form to document plan deviations and quality issues across operations. Capture NCR number, department, location, staff details, and classify the issue by type, priority, source, and process such as engineering, welding, installation, dispatch, or transport. Add a clear description, attach photos as evidence, and sign digitally to validate the report. Managers can record corrective or preventive actions, assign tasks to responsible teams, track item close out and results, and verify effectiveness before closure. Ideal for manufacturing and fabrication workflows, this template streamlines quality control, speeds resolution, and supports continuous improvement and audit readiness.
by Desan Moodley, from the Community
Downloads: 0
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Non-Conformance Report Template

This Non-Conformance Report template helps teams document defects or process deviations across stages such as intake, production, outload, and customer depot. Capture key details including product, supplier, lot number, date, and type of non conformance like quality, process, procedure, temperature, foreign body, labelling, or site. Record a clear description, assign corrective action owners, and perform 5 Why root cause analysis to identify true causes. Add preventive actions, sign off and verification dates, and signatures to close the issue and prevent recurrence. Suitable for agriculture and food processing operations.

by Samantha Ware, from the Community

Get

Template

Non-Conformance Report (NCR)

This free Non-Conformance Report NCR template helps teams document plan deviations and non-conformances in the workplace. Capture NCR title, description, and department, attach photos, and classify non-conformance types. Record corrective or preventive actions, including rework, process changes, training, or defective components. Perform root cause analysis, set status and closure dates, and verify effectiveness with signatures. Promote ongoing training and process improvements to prevent repeat issues. Ideal for manufacturing, production, and quality control environments.

by Quality Control, from the Community

20+

Get

Template

Non-Conformance Report (NCR) Template

Use this Non-Conformance Report form to log defects or process deviations across departments such as Manufacturing, Projects, Design, Sales, and Installation. Record NCR numbers, job details, source (internal, client, supplier, customer), and affected process steps from planning to final inspection. Add detailed issue descriptions with media, perform a 5 Whys analysis to determine potential root causes, and define corrective or preventive actions with assignees and status. Capture authorization, signatures, and dates to close out each NCR. Built for SafetyCulture templates; adapt to your site and compliance needs.

by Toni Assuncao, from the Community

10+

Get

Template

Non-Conformance Report Form Template

Use this Non-Conformance Report Form to document plan deviations and quality issues across operations. Capture NCR number, department, location, staff details, and classify the issue by type, priority, source, and process such as engineering, welding, installation, dispatch, or transport. Add a clear description, attach photos as evidence, and sign digitally to validate the report. Managers can record corrective or preventive actions, assign tasks to responsible teams, track item close out and results, and verify effectiveness before closure. Ideal for manufacturing and fabrication workflows, this template streamlines quality control, speeds resolution, and supports continuous improvement and audit readiness.

by Desan Moodley, from the Community

Get

Non-Conformance Report Template (NCR)

About author

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