Template

CITEC Non-Conformance Report Template

by Tim Walrond, from the Community

The CITEC template helps teams capture and manage planned deviations and quality non-conformances across fabrication and site operations. Record report type, priority, source, and process, add detailed descriptions and photos, and validate submissions with digital signatures. Managers can assign corrective or preventive actions (CAPA), delegate to responsible teams, track progress, and verify completion for closure. Ideal for manufacturing and fabrication environments, including workshops and assembly lines, to drive continuous improvement and accountability.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Non-Conformance Report Form Template
Use this Non-Conformance Report Form to document plan deviations and quality issues across operations. Capture NCR number, department, location, staff details, and classify the issue by type, priority, source, and process such as engineering, welding, installation, dispatch, or transport. Add a clear description, attach photos as evidence, and sign digitally to validate the report. Managers can record corrective or preventive actions, assign tasks to responsible teams, track item close out and results, and verify effectiveness before closure. Ideal for manufacturing and fabrication workflows, this template streamlines quality control, speeds resolution, and supports continuous improvement and audit readiness.
by Desan Moodley, from the Community
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Template
Non-Conformance Report (NCR)
This free Non-Conformance Report NCR template helps teams document plan deviations and non-conformances in the workplace. Capture NCR title, description, and department, attach photos, and classify non-conformance types. Record corrective or preventive actions, including rework, process changes, training, or defective components. Perform root cause analysis, set status and closure dates, and verify effectiveness with signatures. Promote ongoing training and process improvements to prevent repeat issues. Ideal for manufacturing, production, and quality control environments.
by Quality Control, from the Community
Downloads: 20+
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Template
Non-Conformance Report Form
Use this general non-conformance report form template to document any plan deviation or any non-conformances in quality observed in the workplace. This form should be made available to all staff or members. Start by completing details of non-conformance report: type, priority, source, process, detailed description of the case and photos (optional). The staff who raised the issue should affix a digital signature to validate the report. The template should then be endorsed to the manager or any authorized personnel. After receiving the template, the manager should enter corrective or preventive actions to be implemented and assign it to responsible teams or professionals to take necessary actions. After completion of the task, send this back to the manager for verification and closure. Provide an overall rating and provide a digital signature to complete the report.
by SafetyCulture
Downloads: 3,000+
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Template
Non-Conformance Report Template
This Non-Conformance Report template helps teams document defects or process deviations across stages such as intake, production, outload, and customer depot. Capture key details including product, supplier, lot number, date, and type of non conformance like quality, process, procedure, temperature, foreign body, labelling, or site. Record a clear description, assign corrective action owners, and perform 5 Why root cause analysis to identify true causes. Add preventive actions, sign off and verification dates, and signatures to close the issue and prevent recurrence. Suitable for agriculture and food processing operations.
by Samantha Ware, from the Community
Downloads: 0
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CITEC Non-Conformance Report Template

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