Template

SAG Event Safety Plan Checklist

by Andrew Gaffney, from the Community

10+

This SAG Event Safety Plan Checklist helps organizers plan safe, compliant public events. It guides planning and preparation, stakeholder consultation, site access and egress, traffic flow and parking, amenities, and emergency procedures. It covers fire prevention, medical provision aligned with the Purple Guide, power and generators, utilities and waste, permits and licensing, staging and temporary structures, noise and special effects, work at heights, manual handling, personal protective equipment, security and crowd management, and safeguarding. Use this checklist to document key contacts, map risks, and define responses for severe weather, fire, crowd surge, disorder, lighting failure, and other scenarios so your team is ready to act.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
Event Onsite Assessment Checklist
This Event Onsite Assessment checklist helps organizers and inspectors evaluate event sites for safety and compliance. Verify approvals and required forms, confirm structures are set up per plan and are structurally sound, and check WorkSafe registrations for amusements. Review fire safety equipment and placement, emergency exits and egress, electrical hazard controls, and generator access. Assess licensed premises controls, security presence, water availability, crowd counting systems, and sanitation facilities. Ensure first aid readiness, adequate lighting, refuse management, and shade or cooling provisions before opening to the public.
by Demi Leggerini, from the Community
Downloads: 0
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Template
Event Risk Assessment Template
This event risk assessment template helps organizers identify hazards and evaluate risks across event environments. It covers common hazards such as access and egress, electricity, fire, flammable materials, food hygiene, manual handling, working at height, noise, slips and trips, transport, weather, and public disorder. Users can note existing controls, determine likelihood and severity, and classify risk levels using a clear matrix. The template includes sections for affected groups (staff, contractors, children, members of the public, and others), as well as an action plan to assign responsible persons and target dates. It concludes with manager and health and safety reviews, sign-off, and distribution of significant findings.
by Juma Kabange, from the Community
Downloads: 0
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Template
Event Visit Form
This Event Visit Form helps inspectors and event organizers document key safety and compliance observations during public events. Capture details on event control, site congestion, security staffing and incident logs, fire safety equipment, first aid access, lost children arrangements, toilets and waste, food and catering risks with firefighting checks, rides and entertainment hazards, animal activity licensing and welfare, and bar service compliance. Use it to standardize event walk‑throughs, record issues, and support corrective actions.
by Stacey Bella, from the Community
Downloads: 0
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SAG Event Safety Plan Checklist

About author

You might also like

Event Safety Inspection During the Event

Event Onsite Assessment Checklist

Event Risk Assessment Template

Event Visit Form

You might also like

Event Safety Inspection During the Event

Event Onsite Assessment Checklist

Event Risk Assessment Template

Event Visit Form