Template

Event Safety Inspection During the Event

by Adrian Niebling, from the Community

20+

This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Template
EVENT SAFETY CHECKS
Event Management
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 50+
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Template
Event Visit Form
This Event Visit Form helps inspectors and event organizers document key safety and compliance observations during public events. Capture details on event control, site congestion, security staffing and incident logs, fire safety equipment, first aid access, lost children arrangements, toilets and waste, food and catering risks with firefighting checks, rides and entertainment hazards, animal activity licensing and welfare, and bar service compliance. Use it to standardize event walk‑throughs, record issues, and support corrective actions.
by Stacey Bella, from the Community
Downloads: 0
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Template
Event Safety Checks for Event Management
This event safety checklist supports event teams at convention and exhibition centers in auditing WHS compliance during setup and operations. It guides workplace inductions, forklift operation checks, and incident prevention steps, with fields for actions, images, and ESO sign-off. Use it to verify licenses, document infringements, capture evidence, and ensure external contractors meet venue safety requirements across all stages of an event.
by Event Safety Officer SCEC, from the Community
Downloads: 100+
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Event Safety Inspection During the Event

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