Template

Event Onsite Assessment Checklist

by Demi Leggerini, from the Community

This Event Onsite Assessment checklist helps organizers and inspectors evaluate event sites for safety and compliance. Verify approvals and required forms, confirm structures are set up per plan and are structurally sound, and check WorkSafe registrations for amusements. Review fire safety equipment and placement, emergency exits and egress, electrical hazard controls, and generator access. Assess licensed premises controls, security presence, water availability, crowd counting systems, and sanitation facilities. Ensure first aid readiness, adequate lighting, refuse management, and shade or cooling provisions before opening to the public.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Public Event Health Assessment Report
This public event health assessment report template helps local government and event organizers evaluate safety and compliance at gatherings. Use it to document site layout and emergency egress, first aid facilities, security arrangements, and fire safety controls. Verify generator placement, electrical tagging and protection, and proper storage of flammable liquids. Check sanitation facilities, lighting, and noise controls. Review seating layouts, aisle clearance, and the safety of stairs and raised platforms. Capture required certifications and approvals (e.g., electrical compliance, structures, and public building approvals), record general comments, and obtain acknowledgements and signatures. Ideal for routine, follow-up, or complaint-driven assessments to ensure community health and safe event operations.
by Health Services, from the Community
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Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
Event Visit Form
This Event Visit Form helps inspectors and event organizers document key safety and compliance observations during public events. Capture details on event control, site congestion, security staffing and incident logs, fire safety equipment, first aid access, lost children arrangements, toilets and waste, food and catering risks with firefighting checks, rides and entertainment hazards, animal activity licensing and welfare, and bar service compliance. Use it to standardize event walk‑throughs, record issues, and support corrective actions.
by Stacey Bella, from the Community
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Event Onsite Assessment Checklist

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Public Event Health Assessment Report

EVENT SAFETY INSPECTION: Pre-Event

Event Safety Inspection During the Event

Event Visit Form

You might also like

Public Event Health Assessment Report

EVENT SAFETY INSPECTION: Pre-Event

Event Safety Inspection During the Event

Event Visit Form