Template

Event Checklist

by Ellie Mihalarias, from the Community

20+

This event checklist guides teams through delivering and running conferences and exhibitions. It covers deliveries and asset returns, staffing and briefings, venue and signage setup, room readiness across theatres and dining areas, AV testing and technician tasks, registration logistics and attendee communications, luggage management, catering and networking drinks, exhibitor stands and utilities, media and photography, parking, and post-event data tracking. Use it to ensure nothing is missed across setup, live, and pack-down.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template
Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
Event Audit Checklist for Setup and Safety
This event audit template helps teams ensure a safe, organized event setup. It covers vehicle entrance and movement controls, designated parking and hazard checks, emergency exit lighting and alarm procedures, pedestrian routes, electrical and equipment safety, stage and stall condition, cable management, weather suitability, and staff safety briefings. Use it to verify risk assessments are in place and communicated before opening, and to document sign off by site representatives.
by Lee Barritt, from the Community
Downloads: 20+
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Template
EVENT SAFETY CHECKS
Event Management
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 50+
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Template
Event Authority to Proceed
This Event Authority to Proceed checklist helps event and venue teams confirm readiness and safety before, during, and after events. It covers access and egress, staffing and marshals, emergency access, signage, hazardous activity separation, flags and temporary fixtures, fire fighting equipment, lighting, electrical certification, toilets, first aid, security control and PA, waste bins, and documentation. It prompts verification of risk assessments and method statements, and records authorisation by the responsible person and acceptance by the event organiser with times. Post-event checks include dismantling stands and temporary features, electrical isolation, waste removal, and reporting any damage. Part of Safe Systems of Work.
by Luke Penrose, from the Community
Downloads: 0
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Event Safety Inspection During the Event

This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.

by Adrian Niebling, from the Community

20+

Get

Template

Event Audit Checklist for Setup and Safety

This event audit template helps teams ensure a safe, organized event setup. It covers vehicle entrance and movement controls, designated parking and hazard checks, emergency exit lighting and alarm procedures, pedestrian routes, electrical and equipment safety, stage and stall condition, cable management, weather suitability, and staff safety briefings. Use it to verify risk assessments are in place and communicated before opening, and to document sign off by site representatives.

by Lee Barritt, from the Community

20+

Get

Template

EVENT SAFETY CHECKS

Event Management

by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community

50+

Get

Template

Event Authority to Proceed

This Event Authority to Proceed checklist helps event and venue teams confirm readiness and safety before, during, and after events. It covers access and egress, staffing and marshals, emergency access, signage, hazardous activity separation, flags and temporary fixtures, fire fighting equipment, lighting, electrical certification, toilets, first aid, security control and PA, waste bins, and documentation. It prompts verification of risk assessments and method statements, and records authorisation by the responsible person and acceptance by the event organiser with times. Post-event checks include dismantling stands and temporary features, electrical isolation, waste removal, and reporting any damage. Part of Safe Systems of Work.

by Luke Penrose, from the Community

Get

Event Checklist

About author

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Event Safety Inspection During the Event

Event Audit Checklist for Setup and Safety

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Event Authority to Proceed

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Event Safety Inspection During the Event

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