Template

Event Audit Checklist for Setup and Safety

by Lee Barritt, from the Community

20+

This event audit template helps teams ensure a safe, organized event setup. It covers vehicle entrance and movement controls, designated parking and hazard checks, emergency exit lighting and alarm procedures, pedestrian routes, electrical and equipment safety, stage and stall condition, cable management, weather suitability, and staff safety briefings. Use it to verify risk assessments are in place and communicated before opening, and to document sign off by site representatives.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Template
EVENT SAFETY CHECKS
Event Management
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 50+
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Template
Pre-Event Checklist for Outdoor Events
Use this pre-event checklist to prepare and run safer outdoor events. It guides event teams through essential checks across site access and exits, signage and stewarding, disabled access and parking, emergency vehicle routes, and pedestrian segregation. Assess site condition, tripping hazards, weather impacts, fixtures and fencing. Verify structures are completed, inspected and signed off, insurance and health and safety documentation are in place, and food concessions meet food hygiene requirements. Confirm event provisions including fire-fighting equipment, lighting, electrical supplies, first aid, security, control centre, public address and radio communications, backstage setup, and waste management.
by Dave Strafford, from the Community
Downloads: 40+
Get
Template
Event Safety Checks Template V2
This Event Safety Checks template helps venue and event teams verify compliance with WHS and site requirements across convention and exhibition centers. Sections include workplace inductions, rigging activities, PPE and head protection, isolation and electrical safety, spotters, contractor verification, and incident actions. Use it to document checks, capture issues and corrective actions, add images, and ensure activities cease until safe and compliant. Ideal for pre-event and in-event inspections to maintain a safe environment for staff, contractors, and attendees.
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 20+
Get

EVENT SAFETY INSPECTION: Pre-Event

This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.

by Adrian Niebling, from the Community

70+

Get

Template

EVENT SAFETY CHECKS

Event Management

by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community

50+

Get

Template

Pre-Event Checklist for Outdoor Events

Use this pre-event checklist to prepare and run safer outdoor events. It guides event teams through essential checks across site access and exits, signage and stewarding, disabled access and parking, emergency vehicle routes, and pedestrian segregation. Assess site condition, tripping hazards, weather impacts, fixtures and fencing. Verify structures are completed, inspected and signed off, insurance and health and safety documentation are in place, and food concessions meet food hygiene requirements. Confirm event provisions including fire-fighting equipment, lighting, electrical supplies, first aid, security, control centre, public address and radio communications, backstage setup, and waste management.

by Dave Strafford, from the Community

40+

Get

Template

Event Safety Checks Template V2

This Event Safety Checks template helps venue and event teams verify compliance with WHS and site requirements across convention and exhibition centers. Sections include workplace inductions, rigging activities, PPE and head protection, isolation and electrical safety, spotters, contractor verification, and incident actions. Use it to document checks, capture issues and corrective actions, add images, and ensure activities cease until safe and compliant. Ideal for pre-event and in-event inspections to maintain a safe environment for staff, contractors, and attendees.

by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community

20+

Get

Event Audit Checklist for Setup and Safety

About author

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EVENT SAFETY INSPECTION: Pre-Event

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