Template

Banquet and Conference Opening Checklist

by Wael Hamade, from the Community

10+

This banquet and conference opening checklist helps teams prepare event spaces before guests arrive. Verify room cleanliness, lighting, temperature, table and chair layout, linen placement, and table settings against the floor plan and BEO. Confirm AV readiness including power, cables, screen, projector, lectern, and microphones. Ensure bins are positioned, staffing is logged, and a final walkthrough is complete. Capture notes and photos, assign corrective actions, sign off digitally, and export reports for sharing.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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This event banquet closing checklist helps hospitality teams shut down venues efficiently and consistently. It covers servers, bar, and captains’ end-of-event duties, including returning glassware and china to inventory, resetting spaces, emptying and relining trash, cleaning the banquet kitchen and equipment, wiping down dispensers and surfaces, securing liquor in the liquor room, completing consumption reports and cash drops, and turning off A/C, lights, sound, and projectors. It also prompts staff to log hours, lock doors, finish the event recap, and capture photos. Add corrective actions, assign owners and due dates, collect digital signatures, and export reports as PDF, Word, Excel, or web link.
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Banquet Inspection Checklist
This banquet inspection template helps hospitality teams maintain clean, safe, and guest ready facilities across event spaces, public areas, storerooms, and pantries. Use it to guide setup and breakdown, verify cleanliness and sanitation, check equipment readiness, manage inventory, and document issues for follow up. Standardize routines across shifts and locations to improve service quality, reduce risk, and ensure consistent presentation for events.
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Banquet and Conference Opening Checklist

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