Template

Termly Operations Checklist

by Alphonso Bronkhorst, from the Community

This termly operations checklist helps schools plan and review essential tasks across each academic term. It covers verification of licenses such as Civil Defense, DOH and ADEK, management of annual maintenance contracts for services like CCTV, security, transport, pest control and medical equipment, and routine inspections of buses, classrooms, HVAC systems, water tanks, canteen areas and fire safety equipment. It also includes asset verification, ERP purchase orders and invoices, utilities and telecoms, maintenance planning with PPM schedules, and policy updates. Finish with sign off and evidence.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template
Monthly School Operations Checklist
This monthly school operations checklist guides administrators and facility managers through key compliance and maintenance tasks. It covers validation of regulatory licenses and certificates such as Civil Defense, Department of Health, MCC, trade, Hassantuk, canteen permits, and transportation contracts. It prompts review of AMC contracts for CCTV, security, lifeguards, nurses, and pest control. Routine inspections include buses, cleaning, HVAC preventive maintenance, buildings, CCTV, electrical and service rooms, classrooms, tanks, fire equipment, play areas, and the canteen. It includes asset verification and tagging of furniture and equipment, accommodation move in and move out steps, ERP purchase orders and invoice processing, and planning with trackers for contracts, licenses, PPM schedules, budgets, and policy reviews.
by Wael Nagy, from the Community
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Quarterly School Operations Checklist
This quarterly school operations checklist helps administrators maintain compliance and safety across campus. Verify active regulatory licenses and contracts, including civil defense, health, trade, CCTV maintenance, pest control, waste management, and medical equipment calibration. Track inspections for buses, classrooms, HVAC, fire protection equipment, electrical rooms, water tanks, play areas, and canteen. Maintain accurate asset records, purchase orders, invoices, and utilities. Plan preventive maintenance, monitor contract and license expiry dates, and review policies and the operations calendar. Capture evidence and sign off for audit readiness.
by Alphonso Bronkhorst, from the Community
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Quarterly Operations Checklist
Use this quarterly operations checklist to keep school facilities compliant and running smoothly. It covers regulatory licenses and certificates, active AMC and service contracts, routine inspections of HVAC, CCTV, classrooms, electrical rooms and fire equipment, tank cleaning and water testing, pest control, play area and canteen checks, and PAT testing. Track asset verification, tagging and disposals, manage staff accommodation move in and out, raise and reconcile POs and bills in ERP, and plan preventive maintenance with PPM schedules, budgets and policy reviews. Includes sign off for evidence and accountability.
by Alphonso Bronkhorst, from the Community
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Health and Safety Site Inspection Checklist Termly Review
Conduct comprehensive termly site inspections in schools with this health and safety checklist. It covers external areas and play equipment, vehicle routes and segregation, evacuation and fire safety compliance, building condition and accessibility, temperature and ventilation, lighting, electrical safety and portable appliance testing, welfare facilities and drinking water, first aid arrangements and records, safe working at height, and general housekeeping. Includes prompts for signage, maintenance records, and sign off with dates for the next review.
by Glen Wonfor, from the Community
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Termly Operations Checklist

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