Template

GLA Pre Semester Classroom and Meeting Room Check

by DutyOfficer Brisbane, from the Community

10+

This pre semester checklist helps education teams verify that classrooms and meeting rooms are ready for use. It covers cleaning and presentation, podium and AV equipment checks, computer setup and logins, USB and HDMI ports, room control functions, projector and TV display quality, microphones and audio playback, video conferencing setup and test calls, interactive boards and document cameras, batteries and accessories, and wireless access point operation. Use it to confirm accessibility, label updates, and that no revisit is required before classes begin.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Meeting Room Inventory Form
Document AV and IT assets for meeting rooms with this inventory form. Capture displays, projectors, flat panels, interactive boards, and whiteboards. Record table connections for power, HDMI, VGA with audio, USB, and network. Log wireless presentation devices, source devices such as Microsoft Teams Rooms, video bars, speakers, microphones, DSP settings, and control processors. Include room scheduler checks, accessories like keyboards and remotes, firmware and IP details, and configuration backups. Add audit notes, photos, and drawings to maintain reliable, supportable rooms.
by Aaron Engel, from the Community
Downloads: 0
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Conference Room AV Inspection Checklist
This universal AV room sweep checklist is designed for enterprise conference rooms using integrated audio-visual and video conferencing systems. It guides technicians through verifying reservation panels, codec and system touch panels (e.g., AMX or Crestron), audio and video call functionality to and from Zoom rooms, camera operation and tracking, displays and projection, IP tuner or Apple TV, keyboards, mice, and wireless microphones. The checklist also covers batteries, table and floor box connectivity across HDMI, VGA, Ethernet, and USB charging, plus room power, lighting, shades, cleanliness, and photo documentation. Use it to capture issues with clear notes, IPs or serials, and create actions for follow-up.
by Andrew Lyczkowski, from the Community
Downloads: 10+
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AV Preventive Maintenance Checklist for FSE Teams
This field service engineer template guides preventive maintenance for audio visual and unified communications rooms. Technicians can document room details, assess displays and projectors, log lamp and filter hours, check sources like PCs, wireless presentation, and media players, and evaluate control interfaces such as touchpanels and keypads. It covers video conferencing platforms and codecs, cameras with PTZ control, wired and wireless microphones, software versions, and test calls. The checklist supports RMA tracking, programming escalation, required parts and next steps, and includes photo uploads, room operation summary, and signature capture.
by Will Colvin, from the Community
Downloads: 0
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Template
Immedia AV System Certification PMV Checklist
Use this preventative maintenance checklist to certify AV systems across meeting rooms and classrooms. Inspect displays, video walls, projectors, wall, table and floor connections, racks, ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums and mobile carts. Verify video conferencing, BYOD and presentation performance, including clear audio and stable video. Check digital signage, background music and soundmasking. Confirm SIP and VOIP calls, room control interfaces and sensors operate as expected. Capture photos, log issues and note remediation.
by Mark Teifert, from the Community
Downloads: 0
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Meeting Room Inventory Form

Document AV and IT assets for meeting rooms with this inventory form. Capture displays, projectors, flat panels, interactive boards, and whiteboards. Record table connections for power, HDMI, VGA with audio, USB, and network. Log wireless presentation devices, source devices such as Microsoft Teams Rooms, video bars, speakers, microphones, DSP settings, and control processors. Include room scheduler checks, accessories like keyboards and remotes, firmware and IP details, and configuration backups. Add audit notes, photos, and drawings to maintain reliable, supportable rooms.

by Aaron Engel, from the Community

Get

Template

Conference Room AV Inspection Checklist

This universal AV room sweep checklist is designed for enterprise conference rooms using integrated audio-visual and video conferencing systems. It guides technicians through verifying reservation panels, codec and system touch panels (e.g., AMX or Crestron), audio and video call functionality to and from Zoom rooms, camera operation and tracking, displays and projection, IP tuner or Apple TV, keyboards, mice, and wireless microphones. The checklist also covers batteries, table and floor box connectivity across HDMI, VGA, Ethernet, and USB charging, plus room power, lighting, shades, cleanliness, and photo documentation. Use it to capture issues with clear notes, IPs or serials, and create actions for follow-up.

by Andrew Lyczkowski, from the Community

10+

Get

Template

AV Preventive Maintenance Checklist for FSE Teams

This field service engineer template guides preventive maintenance for audio visual and unified communications rooms. Technicians can document room details, assess displays and projectors, log lamp and filter hours, check sources like PCs, wireless presentation, and media players, and evaluate control interfaces such as touchpanels and keypads. It covers video conferencing platforms and codecs, cameras with PTZ control, wired and wireless microphones, software versions, and test calls. The checklist supports RMA tracking, programming escalation, required parts and next steps, and includes photo uploads, room operation summary, and signature capture.

by Will Colvin, from the Community

Get

Template

Immedia AV System Certification PMV Checklist

Use this preventative maintenance checklist to certify AV systems across meeting rooms and classrooms. Inspect displays, video walls, projectors, wall, table and floor connections, racks, ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums and mobile carts. Verify video conferencing, BYOD and presentation performance, including clear audio and stable video. Check digital signage, background music and soundmasking. Confirm SIP and VOIP calls, room control interfaces and sensors operate as expected. Capture photos, log issues and note remediation.

by Mark Teifert, from the Community

Get

GLA Pre Semester Classroom and Meeting Room Check

About author

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Meeting Room Inventory Form

Conference Room AV Inspection Checklist

AV Preventive Maintenance Checklist for FSE Teams

Immedia AV System Certification PMV Checklist

You might also like

Meeting Room Inventory Form

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Immedia AV System Certification PMV Checklist