Template

Conference Room AV Inspection Checklist

by Andrew Lyczkowski, from the Community

10+

This universal AV room sweep checklist is designed for enterprise conference rooms using integrated audio-visual and video conferencing systems. It guides technicians through verifying reservation panels, codec and system touch panels (e.g., AMX or Crestron), audio and video call functionality to and from Zoom rooms, camera operation and tracking, displays and projection, IP tuner or Apple TV, keyboards, mice, and wireless microphones. The checklist also covers batteries, table and floor box connectivity across HDMI, VGA, Ethernet, and USB charging, plus room power, lighting, shades, cleanliness, and photo documentation. Use it to capture issues with clear notes, IPs or serials, and create actions for follow-up.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
388 Room Sweep Checklist
This universal AV room sweep checklist supports regular checks of Citi’s integrated AV and video conferencing environments. It covers phone rooms, huddle rooms, tower conference rooms, and command center conference rooms. Inspect reservation and touch panels, VC endpoints, microphones and headsets, monitors or projectors, cable management, PCs and audio, HDMI/VGA inputs, Ethernet and USB power, Apple TV and IP tuner where present, as well as room power, cleanliness, lighting, and shades. Use it to standardize site visits, confirm functionality, and document any issues across diverse room types.
by Andrew Lyczkowski, from the Community
Downloads: 10+
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Template
Immedia System Certification: Conference Rooms
This conference room AV certification checklist guides installers and project teams through final verification of displays, projectors, video walls, digital signage, audio sources, loudspeakers, microphones, and control interfaces. It covers Zoom or Microsoft Teams rooms, camera placement and control, signal and cabling checks, rack and enclosure standards, and room schedulers. Use it to confirm labeling, calibration, safety, cleanliness, and complete system functionality before handover.
by Adrian Tobar, from the Community
Downloads: 20+
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Template
Conference Room AV PM Audit Checklist
Use this preventive maintenance audit to assess conference and meeting rooms across buildings. Inspect projectors, screens, TVs, HDMI/VGA inputs, in-room audio, phones, microphones, and Crestron/Cisco touch panels. Verify dialing capabilities, scheduler status, and room basics like chairs and flip charts. Record defects, note work orders, reset projector filters, and capture photos. Identify technology upgrades, log repairs, and document follow-ups to keep AV rooms reliable and ready.
by kasey cummings, from the Community
Downloads: 10+
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Template
Meeting Room Inventory Form
Document AV and IT assets for meeting rooms with this inventory form. Capture displays, projectors, flat panels, interactive boards, and whiteboards. Record table connections for power, HDMI, VGA with audio, USB, and network. Log wireless presentation devices, source devices such as Microsoft Teams Rooms, video bars, speakers, microphones, DSP settings, and control processors. Include room scheduler checks, accessories like keyboards and remotes, firmware and IP details, and configuration backups. Add audit notes, photos, and drawings to maintain reliable, supportable rooms.
by Aaron Engel, from the Community
Downloads: 0
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Conference Room AV Inspection Checklist

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388 Room Sweep Checklist

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388 Room Sweep Checklist

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