Published 31 Jan 2023
What is a Vendor Risk Assessment?
A vendor risk assessment is an evaluation tool used by organizations to understand and reduce the risks that come with working with third-party vendors of products or services. When purchasing or working with third-party vendors, organizations are left vulnerable to various risks such as security breaches, business interruption, reputational damage caused by vendor’s non compliance with regulation and industry standards, and more. To prevent those from happening, a vendor risk assessment should be done to identify and evaluate the risks and hazards of working with a third-party vendor. It is done through a series of questions that thoroughly evaluates their ability to meet the requirements set by the organization (i.e., accountability, timeliness, completeness, quality of goods or service, etc). Vendor risk assessments also allow organizations to implement efficient methods of vendor onboarding, and monitor and measure their performance.
Vendor Risk Assessment Template
This vendor risk assessment template is used to compare and evaluate different vendors. It is categorized according to predefined set of organizational criteria but it is highly customizable to fit your business needs. This template is used by officer in charge to perform the following:
- Identify the vendor to be assessed;
- Evaluate the vendor based on credibility, security, data handling, and disaster recovery;
- Identify the overall risk assessment;
- Document observations and recommendations; and
- Sign off with recommended vendor and digital signature to validate the inspection.
In this article
- What is Vendor Risk Assessment Checklist?
- Vendor Risk Assessment Checklist
- What is Vendor Risk Management Program?
- What is Vendor Security Risk Assessment?
- How Do You Do a Vendor Risk Assessment?
- Technology for Conducting Vendor Risk Assessments
What is Vendor Risk Assessment Checklist?
A vendor risk assessment checklist is a tool used by procurement officers to assure vendor compliance with regulatory requirements such as data privacy, due diligence, and security risks. It is a crucial process in vendor management that helps to scrutinize product cost, service delivery, and software demonstrations.
Vendor Risk Assessment Checklist
Common items a vendor risk management plan will consider:
- Vendor assessment
- Adherence to organizational standards
- Company information
- Project understanding
- Product viability & history
- Terms & conditions
- Vendor software demonstration
What is Vendor Risk Management Program?
Vendor Risk Management (VRM) is the process of choosing appropriate partners that adhere to organizational needs and ensuring that vendor deficiencies do not result in costly business disruptions. Having a program for vendor risk management also prevents other adverse effects such as regulatory sanctions, financial losses, and business closures.
What is Vendor Security Risk Assessment?
A vendor security risk assessment determines how a vendor handles confidential information and asset management and what security controls they have in place in case of threats, vulnerabilities, and other security breaches that can put data at risk. Evaluate the effectiveness of the vendor’s incident, environmental, organizational and human resource security to check their compliance with your organization’s policies and other relevant regulations.
How Do You Do a Vendor Risk Assessment?
Conduct a vendor security risk assessment and perform the following steps to ensure that the overall vendor risk assessment is complete and ready for use as part of your organization’s VRM program:
Step 1: Conduct a background check to ensure vendors can produce and maintain a high-quality standard without causing any risk to both the company and its customers.
Step 2: Gauge a vendor’s reliability and accuracy to produce the expected output, so as to avoid financial losses and hindrances to business operations.
Step 3: Check feedback, reviews, and press releases from a vendor’s previous clients to determine their credibility.
Step 4: Evaluate how a vendor manages data documentation and disaster plans throughout the project cycle.
Step 5: Identify a vendor’s preparation and remediation plans in case of unexpected incidents such as accidents, disasters, and data loss.
Step 6: Check for the functionality of retrieval processes, access controls, and backup plans.
Technology for Conducting Vendor Risk Assessments
Continuous vendor review is necessary to ensure a safe and secure organization. Conducting vendor risk assessments with pen and paper is time consuming and requires duplicate work to re-enter gathered data for report creation, not to mention the extra task of handing these reports over to supervisors or project managers.
Using a mobile inspection app like SafetyCulture (formerly iAuditor) can help you streamline your vendor risk assessment process. Generate vendor risk assessment reports instantly on your handheld device and easily access them online. Save time on paperwork so you can spend more time analyzing vendors compliance with risk management and due diligence protocols.
Basic Vendor Risk Assessment Checklist
This basic vendor risk assessment form is used by competent person to identify, assess and control risk/ hazards in the workplace. Add the organizational standards and evaluate the risk rating. We have provided a risk matrix guide as your reference to define the level of risk by considering the category of likelihood against consequences.