Published 26 Jan 2023
What is Facility Closure?
Facility closure is the process of shutting down a site or facility following a set of tasks that include the proper disposal or, if appropriate, the containment of hazardous wastes and materials at the site to prevent the contamination of the immediate vicinity and the environment.
This facility closure checklist can help with the seamless shutting down of a medical facility. Use this checklist for clean closure and cover all essential points by making sure that proper notifications have been made 60-90 days prior to closing and that all closure tasks are completed 30-60 days before closing the medical facility. With the SafetyCulture (iAuditor) inspection and checklist app, you are empowered to:
- Follow steps in closing a facility in compliance with regulations and industry standards
- Coordinate facility closure by assigning tasks to the responsible teams
- Capture issues using a mobile device for easy recordkeeping
- Create, edit, and cascade facility closure checklists
Why is Facility Closure Important?
Federal law requires proper facility closure of sites that handle or treat hazardous materials and wastes. Facility closure is also important for healthcare providers not only because the closure involves the disposal of waste and other hazardous materials, but also because of the need to ensure the security and accessibility of patient information to authorized persons even when a healthcare facility is no longer in operation.
In this article
- Why is Facility Closure Important?
- Which Sites Benefit From Facility Closure?
- Types of Facility Closure
- The Facility Closure Process
- How to Execute a Facility Closure
- Facility Closure Checklists
Which Sites Benefit From Facility Closure?
Facility closure is most applicable to healthcare facilities and different types of Treatment, Storage and Disposal Facilities (TSDFs) or Hazardous Waste Management Units (HWMUs) which typically treat and temporarily or permanently store hazardous wastes.
Types of Facility Closure
The type of facility closure depends on how waste is disposed by a facility. Here are the two types according to the Environmental Protect Agency (EPA):
• Clean closure
This type of facility closure includes the complete removal of hazardous waste and, when applicable, decontamination or removal of contaminated soil and equipment at the site being closed.
• Closure with the waste in place
Sometimes called “closure as a landfill,” this mostly applies to facilities such as landfills and other TSDFs or HWMUs where removal of the waste is not possible and is instead sealed into the facility being closed following regulatory procedures.
The Facility Closure Process
Facility closure involves multiple professionals such as engineers and facility managers during the different stages of the life cycle of a facility. Below is an overview of the process involved during facility closure.
- Before the operation of a facility
Even before TSDFs or HWMUs are allowed to operate, they are legally required to produce a written closure and contingency plan to be approved and will be part of the facility’s permit to operate.
- During operation
Healthcare facilities should secure and update patients and other contact information so that, in case of a facility closure, the contact persons are sent the notification within the required timeline before closing the facility. Facility managers of sites that hold hazardous materials should ensure that incidents such as spills are mitigated and actions are taken to correct any issues are recorded.
- After closure
Unlike clean closure, closure with waste in place needs post-closure care that could last for up to 30 years. Depending on the site, post-closure can involve risk management to determine how to properly close or seal the unit or site and maintenance inspections and testing to ensure that there is no leachate or contamination of the groundwater and the vicinity surrounding the facility. According to the EPA, post-closure care can be shortened or extended beyond the 30 years depending on how the hazardous materials are contained.
How to Execute a Facility Closure
Preparing for and conducting facility closure involves multiple personnel and will cost time and resources. Using a digital tool such as SafetyCulture (formerly iAuditor) can help implement a systematic facility closure that is compliant with regulations and effective in post-closure care. With the SafetyCulture web and mobile app, you can:
- Conduct risk assessments to determine facility closure issues and find ways to contain hazardous waste
- Schedule recurring inspections to proactively catch and mitigate issues
- Capture photos for better context and more detailed observations during inspections
- Visualize data collected so you can track trends that matter
- Create and edit facility closure checklists that follow regulations and share them to your team
Facility Closure Checklists
A facility shutdown checklist is used by facility managers to ensure the site is safe, secure and not presenting uncontrolled hazards during circumstances where the integrity of the site can be challenged. This checklist allows users to:
- Record important details such as the reason for closure including holidays, calamities, or pandemic, effectivity dates, and length of time for shutdown
- Identify the point person for the shutdown
- Specify the person to be contacted during the closure
- Ensure that the facility is organized and clean
A site shutdown checklist is used in the construction industry to ensure safe practices are followed prior to facility closure. It also helps you to:
- Input emergency contact details of responsible personnel
- Make sure that facilities and equipment are properly stored and would not cause any issue even unattended
- Send site shut down report to relevant stakeholders
Use this facility closure plan template to determine if the organization has prepared everything to be considered before the clean closure of a facility that holds hazardous materials. Adapted from a state’s checklist for closure plans, feel free to edit this facility closure checklist according to your local regulations.
Use this risk assessment template to determine all existing hazardous materials on a site and come up with ways to mitigate the negative impact on health and the environment. Formulate contingency plans for the duration of operation of a facility and by the time that a facility is due for closure with the waste in place or “closure as a landfill.”