- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/seat/month (with free 30-day trial period)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
Acclaimed for its remarkable versatility and reliability, SafetyCulture is the perfect option for companies searching for a high-quality integrated solution for workplace management. With its comprehensive feature set, operations and facilities managers can efficiently monitor multiple locations, track countless assets, and supervise various projects from a single command center. Best of all, the platform’s centralized hub is accessible via any mobile device, allowing employees off-site or in the field to accomplish their tasks effectively.
Features:
- Conduct critical inspections, maintenance work, and data collection across sites with relevant digital checklists from the Public Library.
- Monitor environmental conditions, energy consumption, and security status in facilities with sensors and track assets and their condition with the help of GPS.
- Ensure immediate response to safety incidents or quality-related issues by receiving up-to-the-minute sensor triggers, alerts, or notifications.
- Identify the root cause of problems and opt for the best decision to resolve them with robust reporting and analytics.
- Manage and analyze workplace data by integrating all systems and third-party applications into the platform.
Why Use Nuvolo?
An award-winning connected workplace solution, Nuvolo is a sought-after option for many healthcare and life sciences companies. With a full suite of features, it has become a must-have for organizations that need to optimize their asset and space utilization.
Features:
- Real estate management
- Resource and facility reservations
- Operational Technology (OT) security
- Free Version: None
- Pricing: Contact vendor for pricing (demo available upon request)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use Accruent?
Backed by nearly three decades of experience, Accruent is the go-to real estate property management software. With solutions like Enterprise Asset Management (EAM), Computerized Maintenance Management System (CMMS), and Electronic Document Management System (EDMS), the platform helps companies efficiently manage their facilities and the people who work within them to maintain quality and safety standards.
Features:
- Facility and asset management
- Space planning
- Internet of Things (IoT) remote monitoring
- Free Version: None
- Pricing: Starts at $110/user/month
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use Planon?
Established in 1982, Planon has sustained its credibility in the industry by being one of the most innovative and customer-centric IWMS today. Its unified solutions and robust features make Planon the top pick for well-known real estate companies, higher education institutions, and healthcare facilities.
Features:
- Real estate management
- Space and workplace services
- Asset maintenance
- Free Version: None
- Pricing: Contact vendor for pricing (with a 14-day free trial period for the Workplace App)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use FM:Systems?
When it comes to enhancing resource and space utilization, streamlining personnel movement, and increasing asset reliability, FM:Systems digital workplace solutions is the best option. Many corporate offices, healthcare facilities, and college campuses choose this IWMS for its powerful reporting tools, robust analytics, and extensive customization.
Features:
- Facility and asset maintenance
- Space utilization
- Workforce movement
- Free Version: None
- Pricing: Custom quote
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use Brightly?
An industry-leading CMMS, Brightly works just as well as an IWMS, thanks to its full suite of features. On top of those, its user-friendly interface and versatility make this a favorite across sectors, including educational institutions, government facilities, and manufacturing plants.
Features:
- Facility scheduling
- Asset health updates and maintenance
- Energy management
- Free Version: None
- Pricing: Contact vendor for pricing (demo available upon request)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use Archibus?
First introduced in 1983 and recently procured by the platform Eptura, Archibus is a dedicated IWMS that helps organizations manage their real estate facilities, from lease accounting to carbon emissions tracking. With its extensive capabilities and customization, this platform enables companies to improve their efficiency and increase revenues.
Features:
- Strategic space planning
- Enterprise move management
- EAM
- Free Version: None
- Pricing: Contact vendor for pricing (demo available upon request)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
What is Integrated Workplace Management System (IWMS)?
An Integrated Workplace Management System (IWMS) is a comprehensive digital solution that consolidates all the aspects of a company’s physical infrastructure into a single, unified solution. By integrating functions like real estate management and facilities and asset maintenance, organizations can efficiently plan, execute, and monitor their resources and optimize their operations.
Importance
Corporate real estate companies frequently use the platform. However, companies across industries (e.g., healthcare, education, retail) will also require this for their management life cycle. It’s especially beneficial when the organization is undergoing significant changes, such as renovations, consolidations, and expansions. Here are some specifics:
- Improved resource utilization – Integrated workplace management system software provides detailed insights into the organization’s resources, especially how they utilize their spaces and assets. It solves the common problem of underutilized or inefficiently used spaces, leading to cost savings.
- Enhanced maintenance management – Unplanned downtimes due to equipment failures often result in overspending. Asset tracking, a vital component in the software, ensures that every piece of equipment, vehicle, and gadget is monitored and maintained on time, ensuring optimal functioning and extending its lifespan.
- Sustainable project outcomes – Aside from upholding quality and safety systems, reducing delays, and preventing budget overruns, companies can incorporate and implement their sustainability initiatives, such as water and energy efficiency, waste management, and carbon emission reduction. It helps them become more competitive in their industry and appeal to environmentally-conscious stakeholders.
Key Features
There are dozens of IWMS software available today, so it wouldn’t be hard to procure one for the company’s needs. To find the most suitable solution, review its set of features first. It should have these essentials:
- Real estate and lease management
- Space and occupancy management
- Asset and maintenance management
- Environmental, Health, and Safety (EHS) compliance tools
- Capital project management
- Energy and sustainability management
- Workplace services and reservations
- Reporting and analytics
- Integrations
- Mobile accessibility with offline capabilities
How to Choose the Right Integrated Workplace Management System (IWMS)
Director of facilities, office supervisors and operations managers can leverage any of the top IWMS detailed in the list above. Before making your final choice, take another look at your options in this summary:
| Integrated Workplace Management System (IWMS) | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| Nuvolo | No | Contact vendor for pricing | Yes |
| Accruent | No | $110/user/month | Yes |
| Planon | No | Contact vendor for pricing | Yes |
| FM:Systems | No | Custom quote | Yes |
| Brightly | No | Contact vendor for pricing | Yes |
| Archibus | No | Contact vendor for pricing | Yes |
* billed annually
Eunice Arcilla Caburao