10 Best Employee GPS Tracking Apps in 2022

Learn about what an employee GPS tracking app is and how employee GPS tracking can help keep your employees safe and on-task while improving operations management.

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Published 24 Nov 2022

What is an Employee GPS Tracking App?

An employee GPS tracking app is a convenient digital tool that organizations can use to keep track of mobile employees’ real-time locations as they travel and/or work alone or in isolation. Deploying a tracking app can increase employee efficiency and safety while enabling organizations to better manage, monitor, and report on employee activities.

Must-Have GPS Tracking Features

When choosing the best GPS employee tracking app for your organization, make sure to look out for these top features and functionalities.

Employee-Activated (Employee-Enabled) Tracking

 Personal privacy is a fundamental human right, and organizations should be careful not to overstep any legal or ethical boundaries. The best employee GPS tracking apps are employee-activated (or employee-enabled). This means that employees control when tracking is turned on (i.e., when their morning shift begins or when they leave the office to carry out a client visit) and when it is turned off (i.e., when the shift ends or they arrive back at the office). 

Tracking employees only when they are actively working – and giving them the power to control their own data – helps employees feel more comfortable being tracked.

Emergency Panic Alarm

The ability to send emergency assistance to an employee’s exact location is arguably the best use case for employee tracking. Make sure to choose a tracking system that doubles as a lone worker safety solution. At the very least, it should include an emergency panic alarm so employees can call for help when they need it, no matter where they are.

Portable Use

What use is a GPS system that is hard-wired into a vehicle once the employee parks and leaves the vehicle? Employees must be able to bring the GPS system with them, on their person. This is only possible through mobile smartphone location tracking apps and handheld satellite devices.

Remote Location Tracking

Tracking systems that rely on cell towers/mobile phone coverage will not work in cellular “dead zones.” If your employees work in rural areas, the solution you choose should not be smartphone-only; you need a solution like SHEQSY that offers integrated handheld satellite lone worker devices, such as Garmin inReach® Mini and SPOT Gen4.

Time Tracking

From keeping employees on-task to understanding job costing, time tracking is a useful feature to look out for. Many systems, such as SHEQSY, will begin GPS location tracking at the beginning of a shift or an activity. If the system offers payroll integration as well, time tracking can assist your accounting department in paying hourly employees and contractors.

Mileage Tracking

The best employee GPS tracking apps come with advanced reporting capabilities, recording important data such as miles traveled between job sites, along a courier route, or from appointment to appointment – just to name a few examples. Mileage tracking is another important element in job costing.

GPS Employee Tracking App FAQs

There are a number of ways to track an employee’s location, but the most common, easy, and accurate one is through GPS tracking. GPS tracking uses satellites to pinpoint a person or object’s location. This can be achieved through devices such as smartphones, vehicle tracking systems, and handheld satellite devices.

There are many different smartphone apps available to track employees. This article includes a round-up of the top 10 GPS employee tracking systems. The best one, overall, is SHEQSY.

SHEQSY offers real-time GPS location monitoring, along with numerous safety and management features (such as lone worker alarms and hazard reporting), to ensure that employees stay safe and connected while they work alone or in isolated environments. Meanwhile, employers can manage, monitor, and report on lone workers’ safety and activities via the dynamic SHEQSY Dashboard.

Deployed via an intuitive smartphone app (as well as integrated Bluetooth and satellite devices), SHEQSY is employee-enabled to protect workers’ personal privacy outside of working hours.

Of course, every country and state has different laws regarding the legality of tracking employees with GPS, so it is important to research your local area. Generally, though, the answer to the question “is it legal to track employees with GPS?” is yes, but there may be limitations.

Personal privacy is a fundamental human right, so it is of utmost importance that employee GPS tracking does not cross any ethical or legal boundaries – and that employers are doing it for the right reasons. For example, employers should only be able to track mobile employees while they are actively working to ensure they stay safe and connected.

SHEQSY GPS tracking is employee-enabled, which means that employees activate tracking when they start working and turn it off when they finish.

Before you deploy a lone worker app with employee GPS tracking, you should first check your federal and state laws and understand what limitations there are. Then, you should create or update your lone worker policy to reflect how the tracking will be done, what the data will be used for, and so forth. Lastly, you should get written consent from all employees.

 

SHEQSY is the best employee tracking app. More than just a location tracking app, SHEQSY is a comprehensive safety and management system that helps employers move from reactive to lone worker safety. With features like real-time GPS location monitoring, quick panic activation, automated welfare check-ins, and hazard reporting, SHEQSY ensures that mobile workers stay connected and receive emergency assistance when they need it—no matter the time or place.

SafetyCulture staff writer

Maddy Cornelius

Maddy is a content contributor for SafetyCulture. She has worked as a digital marketer and copywriter in the risk management industry for more than a decade. When she’s not writing for SafetyCulture, Maddy runs a popular travel and food blog and enjoys snowboarding, practicing yoga, hiking, and spending time exploring outdoors.

Maddy is a content contributor for SafetyCulture. She has worked as a digital marketer and copywriter in the risk management industry for more than a decade. When she’s not writing for SafetyCulture, Maddy runs a popular travel and food blog and enjoys snowboarding, practicing yoga, hiking, and spending time exploring outdoors.

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