Learn about what an employee GPS tracking app is and how employee GPS tracking can help keep your employees safe and on-task while improving operations management.
Published 24 Nov 2022
An employee GPS tracking app is a convenient digital tool that organizations can use to keep track of mobile employees’ real-time locations as they travel and/or work alone or in isolation. Deploying a tracking app can increase employee efficiency and safety while enabling organizations to better manage, monitor, and report on employee activities.
More than just a GPS employee tracking solution, SHEQSY by SafetyCulture helps organizations move from reactive to proactive lone worker safety. With SHEQSY, supervisors can monitor employees’ real-time locations while providing them with safeguards like panic alarms and automated welfare check-ins. Keeping track of important data – such as employees’ locations, location notes, safety audits, hazard reports, activities, hours worked, and mileage traveled – is easy with SHEQSY.
If your organization aims to safeguard its most vulnerable employees through location tracking while also increasing efficiencies, cutting costs, and keeping compliance with workplace health and safety regulations, then SHEQSY is the right choice.
Best for: All industries and businesses of all sizes seeking to improve efficiency and quality, as well as the safety of mobile, isolated, and lone workers
Free Version: A free version is available. Sign up here.
Free Trial: A 30-day free trial is available. Start your free trial now.
Pricing: Premium plans start at $10/user/month
Platforms supported: Available on iOS and Android as a lone worker safety and GPS tracking app, as well as integrated handheld satellite devices and Bluetooth wearables and pendants. Real-time employee location monitoring and management is available via the web-based SHEQSY Dashboard.
With Hellotracks, organizations can monitor and control staff members' work activities in the fields and assign jobs to the best-available team members with optimized routes.
Good for: Optimizing field staff operations
Pricing: Business plans start at $10/user/month
Free Version: No
Free Trial: Yes, 30-day free trial is available
Platforms supported: Smartphones and online dashboard
AllGeo helps organizations automate their field service operations so they can integrate field data and events with office software and systems in real time.
Good for: A wide range of industries with field workers
Pricing: Plans start at $5/user/month plus a Set-Up fee
Free Version: No.
Free Trial: Yes, 14-day free trial is available
Platforms supported: iOS, Android, and online dashboard
With StaySafe, supervisors can view employees' GPS locations in real-time; meanwhile, employees can easily check in or request assistance if an emergency occurs. The app offers a wide range of features, including a panic button, check-in, man-down, and duress alerts.
Good for: Organizations of all sizes who employ lone workers
Pricing: Contact StaySafe for pricing
Free Trial: Yes, a free trial is available
Platforms supported: Smartphones and online Hub
With Connecteam, manage, communicate with, and train your non-desk employees through a comprehensive app. It's easy to use, customize, and scale.
Good for: Businesses that want to manage time more efficiently
Pricing: Operations Basic plan starts at $29 per month for the first 30 users
Free Version: Yes
Platforms supported: Android, Apple, web-based app
Homebase is a solution for small businesses that want to take charge of their employees' work schedules, time clocks, payroll, HR, and more.
Good for: Small businesses
Pricing: Plans start at $20/location/month
Platforms supported: iOS, Android, website app
Organizations can track employee hours, mileage, and location with Timeero's GPS time tracking app.
Good for: All industries and team sizes
Pricing: Standard plan starts at $5/user/month plus a $10/month company fee
Platforms supported: iOS, Android, online app
With Ok Alone, you can check in automatically with staff, no matter where they are. Ok Alone offers GPS location visibility and passes on missed check-ins and duress alerts to designated team members.
Good for: Organizations looking for a basic GPS tracking app for safety
Pricing: Plans start at $5 or £4/person/month
Free Trial: Yes, 7-day free trial
Platforms supported: iOS, Android, and cloud-based dashboard
Hourly blends GPS-enabled time tracking and payroll into one easy-to-use app.
Best for: Blue-collar service industries
Pricing: Gold plan starts at $40 base price/month, plus $6/person/month
Free Trial: Contact Hourly to find out
TimeCamp enables organizations to track employee locations and hours while improving workflows, time management, communication, and collaboration.
Good for: Organizations seeking to track employee hours better
Pricing: Basic plan starts at $6.30/user/month
Platforms supported: Web, iOS, Android, desktop, browser plugin
When choosing the best GPS employee tracking app for your organization, make sure to look out for these top features and functionalities.
Personal privacy is a fundamental human right, and organizations should be careful not to overstep any legal or ethical boundaries. The best employee GPS tracking apps are employee-activated (or employee-enabled). This means that employees control when tracking is turned on (i.e., when their morning shift begins or when they leave the office to carry out a client visit) and when it is turned off (i.e., when the shift ends or they arrive back at the office).
Tracking employees only when they are actively working – and giving them the power to control their own data – helps employees feel more comfortable being tracked.
The ability to send emergency assistance to an employee’s exact location is arguably the best use case for employee tracking. Make sure to choose a tracking system that doubles as a lone worker safety solution. At the very least, it should include an emergency panic alarm so employees can call for help when they need it, no matter where they are.
What use is a GPS system that is hard-wired into a vehicle once the employee parks and leaves the vehicle? Employees must be able to bring the GPS system with them, on their person. This is only possible through mobile smartphone location tracking apps and handheld satellite devices.
Tracking systems that rely on cell towers/mobile phone coverage will not work in cellular “dead zones.” If your employees work in rural areas, the solution you choose should not be smartphone-only; you need a solution like SHEQSY that offers integrated handheld satellite lone worker devices, such as Garmin inReach® Mini and SPOT Gen4.
From keeping employees on-task to understanding job costing, time tracking is a useful feature to look out for. Many systems, such as SHEQSY, will begin GPS location tracking at the beginning of a shift or an activity. If the system offers payroll integration as well, time tracking can assist your accounting department in paying hourly employees and contractors.
The best employee GPS tracking apps come with advanced reporting capabilities, recording important data such as miles traveled between job sites, along a courier route, or from appointment to appointment – just to name a few examples. Mileage tracking is another important element in job costing.
There are a number of ways to track an employee’s location, but the most common, easy, and accurate one is through GPS tracking. GPS tracking uses satellites to pinpoint a person or object’s location. This can be achieved through devices such as smartphones, vehicle tracking systems, and handheld satellite devices.
There are many different smartphone apps available to track employees. This article includes a round-up of the top 10 GPS employee tracking systems. The best one, overall, is SHEQSY.
SHEQSY offers real-time GPS location monitoring, along with numerous safety and management features (such as lone worker alarms and hazard reporting), to ensure that employees stay safe and connected while they work alone or in isolated environments. Meanwhile, employers can manage, monitor, and report on lone workers’ safety and activities via the dynamic SHEQSY Dashboard.
Deployed via an intuitive smartphone app (as well as integrated Bluetooth and satellite devices), SHEQSY is employee-enabled to protect workers’ personal privacy outside of working hours.
Of course, every country and state has different laws regarding the legality of tracking employees with GPS, so it is important to research your local area. Generally, though, the answer to the question “is it legal to track employees with GPS?” is yes, but there may be limitations.
Personal privacy is a fundamental human right, so it is of utmost importance that employee GPS tracking does not cross any ethical or legal boundaries – and that employers are doing it for the right reasons. For example, employers should only be able to track mobile employees while they are actively working to ensure they stay safe and connected.
SHEQSY GPS tracking is employee-enabled, which means that employees activate tracking when they start working and turn it off when they finish.
Before you deploy a lone worker app with employee GPS tracking, you should first check your federal and state laws and understand what limitations there are. Then, you should create or update your lone worker policy to reflect how the tracking will be done, what the data will be used for, and so forth. Lastly, you should get written consent from all employees.
SHEQSY is the best employee tracking app. More than just a location tracking app, SHEQSY is a comprehensive safety and management system that helps employers move from reactive to lone worker safety. With features like real-time GPS location monitoring, quick panic activation, automated welfare check-ins, and hazard reporting, SHEQSY ensures that mobile workers stay connected and receive emergency assistance when they need it—no matter the time or place.
Maddy is a content contributor for SafetyCulture. She has worked as a digital marketer and copywriter in the risk management industry for more than a decade. When she’s not writing for SafetyCulture, Maddy runs a popular travel and food blog and enjoys snowboarding, practicing yoga, hiking, and spending time exploring outdoors.
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