The Ultimate HACCP Record Keeping Guide

By Erick Francisco

Why is HACCP Record Keeping Important?

Record keeping is one of the 7 Principles of HACCP and its proper implementation is required to acquire HACCP certification. Accurate record keeping can help line managers and business owners keep track of the historical record of their food production processes and corrective actions implemented. Record keeping can also help provide proof of consistent HACCP compliance.

What are the Main Types of Required HACCP Records?

To get certified for HACCP and to stay compliant, businesses are required to maintain the records of their HACCP system, food production processes and, most importantly, monitoring of Critical Control Points (CCPs) and corrective actions.

What is a Critical Control Point (CCP)?

A CCP is a pause point within a production process a businesses has the opportunity to prevent, mitigate, or completely eliminate a food safety hazard. It is accompanied by a critical limit which is a set boundary where measurements must stay within to minimize food safety hazards. Any deviations from the critical limit must be accompanied by predefined corrective actions to fix the issue.

How to Monitor CCPs and Perform Record Keeping

CCP monitoring involves scheduled measurements and record keeping of CCPs to ensure they are within their critical limits. Here is a framework including examples and record keeping tips on how to perform effective CCP monitoring:

CCP Monitoring Framework

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How to Correctly Document Corrective Actions?

Using a corrective action log, details of the deviation from critical limits and the corresponding corrective action done should be recorded every time they happen. It is important to capture the exact date and time as well as the name of the staff who carried out the action.

The Importance of Effective Record Keeping Verification

Verification is a crucial principle of HACCP that helps confirm if a HACCP Plan is being followed and if the procedures implemented are indeed effective in controlling food safety hazards. Record keeping verification helps review corrective actions taken and ensures that they are done properly.

Trends on the frequency and types of deviations from critical limits can be observed through verification. If done routinely just like in monitoring CCPs, verification can help in the consistent implementation and continuous improvement of a HACCP system.

How Businesses are Using Technology to Streamline HACCP Recordkeeping?

HACCP certified companies maintain their certification by following the 7 principles of HACCP and by being consistent and detailed with their record keeping. However, traditionally HACCP record keeping has been paper-based and can cause undue paperwork burdens and make certification more difficult to achieve and maintain.

Using software tools can help streamline HACCP record keeping and help line supervisors and staff fulfill their daily HACCP routine checks. iAuditor is the world’s most powerful inspection app and helps businesses streamline HACCP data capturing and recordkeeping.

iAuditor makes HACCP record keeping easy by enabling you to:

  1. perform paperless HACCP checks using any hand-held device
  2. easily build your own digital HACCP checklists
  3. take photos of CCP deviations and capture values that justify the need for corrective actions
  4. accurately perform temperature checks using bluetooth thermometers (new on SafetyCulture: automated temperature monitoring)
  5. conduct routine checks with the aid of automatic scheduling notifications

A HACCP system helps keep food safe for consumers and help businesses prevent costly losses. Streamlined record keeping in the implementation of an effective HACCP system can be made possible by technology that you can access anytime anywhere on the palm of your hand.

iAuditor is the World's #1 Inspection Software and App

iAuditor gives you the flexibility to power any inspection you require - onsite, underground, and across the globe. Inspect construction sites, restaurants inspections for food safety, conduct temperature checks, pre-flight checks, toolbox talks and more. It is the mobile forms inspection solution for all industries.

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