The Ultimate HACCP Recordkeeping Guide

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Why is HACCP Recordkeeping Important?

Recordkeeping is one of the 7 Principles of HACCP and its proper implementation is required to acquire HACCP certification. Accurate record keeping can help line managers and business owners keep track of the historical record of their food production processes and corrective actions implemented. Record keeping can also help provide proof of consistent HACCP compliance.

What are the Main Types of Required HACCP Records?

To get certified for HACCP and to stay compliant, businesses are required to maintain the records of their HACCP system, food production processes and, most importantly, monitoring of Critical Control Points (CCPs) and corrective actions.

What is a Critical Control Point (CCP)?

A CCP is a pause point within a production process a businesses has the opportunity to prevent, mitigate, or completely eliminate a food safety hazard. It is accompanied by a critical limit which is a set boundary where measurements must stay within to minimize food safety hazards. Any deviations from the critical limit must be accompanied by predefined corrective actions to fix the issue.

How to Monitor CCPs and Perform Record Keeping

CCP monitoring involves scheduled measurements and record keeping of CCPs to ensure they are within their critical limits. Here is a framework including examples and record keeping tips on how to perform effective CCP monitoring:

CCP Monitoring: A Framework


CCP Monitoring Framework




Record Keeping Tips

CCP Step

A key step in the production process which is at risk of food safety hazards.

This step should be able to be paused and monitored.

Reprocessing of poultry involving vacuuming and trimming

Your HACCP team should identify and prioritize this as part of their hazard analysis and document it in a HACCP plan template

Critical Limit

Set boundaries where measurements must stay within to minimize food safety hazards

No visible fecal contamination and 20-50ppm chlorine

Include detailed staff instructions in your record keeping tool on how to perform measurements and check against critical limits

Monitoring Procedure

Establishes the frequency of monitoring, by whom, what to observe, and how to observe.

Line supervisor will conduct hourly random sampling to check for visible fecal matter.

Line supervisor to check chlorine every 2 hours.

HACCP routine monitoring records should include date, time, photo evidence, staff doing the monitoring, and observation details.

Corrective Actions

Details the steps to take if critical limits are not met.

Reprocess or condemn.

Adjust and recheck chlorinator.

Corrective/ Deviation Action Log

HACCP Verifications

CCP monitoring tools and records are checked.

Daily check of records.

Chemical testing once a day.

Ideally done and recorded by a designated staff who did not conduct the CCP monitoring.


How to Correctly Document Corrective Actions

Using a corrective action log, details of the deviation from critical limits and the corresponding corrective action done should be recorded every time they happen. It is important to capture the exact date and time as well as the name of the staff who carried out the action.

The Importance of Effective Record Keeping Verification

Verification is a crucial principle of HACCP that helps confirm if a HACCP Plan is being followed and if the procedures implemented are indeed effective in controlling food safety hazards. Record keeping verification helps review corrective actions taken and ensures that they are done properly.

Trends on the frequency and types of deviations from critical limits can be observed through verification. If done routinely just like in monitoring CCPs, verification can help in the consistent implementation and continuous improvement of a HACCP system.

How Businesses are Using Technology to Streamline HACCP Recordkeeping

HACCP certified companies maintain their certification by following the 7 principles of HACCP and by being consistent and detailed with their record keeping. However, traditionally HACCP record keeping has been paper-based and can cause undue paperwork burdens and make certification more difficult to achieve and maintain.

Using software tools can help streamline HACCP record keeping and help line supervisors and staff fulfill their daily HACCP routine checks. iAuditor is the world’s most powerful inspection app and helps businesses streamline HACCP data capturing and recordkeeping.

iAuditor makes HACCP record keeping easy by enabling you to:

  1. perform paperless HACCP checks using any handheld device;
  2. easily build your own digital HACCP checklists;
  3. take photos of CCP deviations and capture values that justify the need for corrective actions;
  4. accurately perform temperature checks using bluetooth thermometers (new on SafetyCulture: automated temperature monitoring); and
  5. conduct routine checks with the aid of automatic scheduling notifications.

A HACCP system helps keep food safe for consumers and help businesses prevent costly losses. Streamlined record keeping in the implementation of an effective HACCP system can be made possible by technology that you can access anytime anywhere on the palm of your hand.