Template

Weekly Director Vehicle Inspection v.2

by Christopher Bourque, from the Community

30+

Streamline weekly vehicle inspections with a ready-to-use checklist designed for directors and fleet managers. Capture license plate details, exterior and interior condition, instrument panel and lighting checks, wipers and mirrors, brake and turn signal function, and fluid levels for oil, coolant, brake, and washer. Verify safety equipment including cones, barrier tape, fire extinguisher, jump pack, citation books, and authorization forms. Log current mileage, add photos of all sides and interior, note defects, and trigger follow-up actions. Ideal for transport, security, and facilities teams aiming to improve safety, compliance, and vehicle readiness.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Weekly Director Vehicle Inspection
This weekly director vehicle inspection template helps leaders systematically assess a vehicle’s condition and readiness. It guides checks across body damage and windows; interior seating; core operations like instrument panel, ignition, shifters, lighting, wipers, mirrors, and brakes; and safety signaling including turn signals and brake lights. It includes tire condition and essential fluids (brake fluid, oil, windshield washer, coolant, and fuel), plus verification of critical equipment such as citation books, barrier tape, traffic cones, jump pack, authorization forms, flares, and fire extinguisher. Capture current mileage and comprehensive photos of all sides, interior seats, and trunk or bed to document condition and support fleet compliance.
by Christopher Bourque, from the Community
Downloads: 10+
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Template
Monthly Vehicle Safety Checklist
This monthly vehicle safety checklist helps drivers and fleet managers record essential checks and keep vehicles roadworthy and compliant. Capture vehicle details such as registration, make, mileage, driver, and inspection date. Inspect exterior condition, windows and mirrors, wipers, tires and tread, lights and signals, horn, and look for leaks. Verify fluid levels for engine oil, coolant, washer and brake or clutch fluids, and battery condition. Assess interior cleanliness, visibility, mirrors, seat belts, warning lights, foot and hand brakes. Log defects, add photos, set corrective actions, and sign off.
by Joseph Gresty, from the Community
Downloads: 0
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Template
Weekly Vehicle Checklist for Vans
This weekly vehicle checklist is designed for vans used by field engineers and technicians. It captures vehicle registration, date, engineer name, and current mileage, then guides a thorough inspection of tyres (tread depth, pressure, spare), lights and brake lights, key fluid levels (engine oil, coolant, brake fluid, washer), and seat belts. It also covers emergency readiness with checks for a charged, in-date fire extinguisher and a fully stocked first aid kit. General vehicle condition (interior and exterior cleanliness) is assessed alongside readiness of tools, PPE (including masks and COVID-19 PPE), and essential consumables on the van. Use this checklist to improve fleet safety, ensure compliance, and log defects for timely maintenance.
by Ged Robinson, from the Community
Downloads: 0
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Template
Monthly Vehicle Check Checklist
This monthly vehicle check template helps drivers and teams verify roadworthiness and compliance. Inspect tyres, lights, brakes, mirrors, seatbelts, bodywork, and safety equipment, and record mileage and vehicle details. Check fluid levels under the bonnet, including oil, coolant, washer and brake fluid. Capture photos of vehicle exterior, cab and storage areas, and document defects for follow-up. Includes prompts for electrics, cleanliness, and additional notes, plus signature fields to confirm completion. Ideal for fleets and company vehicles.
by Nicky Redpath, from the Community
Downloads: 30+
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Weekly Director Vehicle Inspection v.2

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