Template

Surplus Notification Template

by Hayden Abraham, from the Community

This surplus notification template helps teams document when an asset is made surplus and fit for reallocation. Record asset and registration numbers, year, make and model, odometer or meter reading, lease or ownership details, written down value, and monthly lease or hire costs. Capture condition checks, panel and windscreen damage, compliance and grooming status, and attach photos from key angles. Confirm audit completion and readiness for redeployment to streamline fleet and equipment management.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
D - Surplus Plant Notification
Use this Surplus Plant Notification template to capture key details for equipment that is no longer required. Record plant and registration numbers, asset descriptions, make and model, year of manufacture, current location, and service meter readings. Note monthly dry hire rate, book value, and a summary of current condition, attach reference photos, and assess suitability for transfer. Streamline internal approvals and support decisions on asset disposal, redeployment, or transfer between sites.
by Josh Hedley, from the Community
Downloads: 20+
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Template
Downer Surplus Plant Notification
A ready-to-use form to notify and document surplus construction plant and equipment. Capture Downer asset numbers, registration details, make and model, year of manufacture, meter readings, current location, transfer suitability, reason for surplus, releasing manager, and RBU and location. Attach reference photos and a PFM name and signature. Use this template to streamline asset disposal or transfer workflows and maintain accurate records across projects.
by Armand Struwig, from the Community
Downloads: 10+
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Template
Yearly Asset Inspection and Service Checklist
Standardize your annual asset maintenance with this easy-to-use Yearly Asset Inspection and Service checklist. Capture key asset details including make, model, and serial number; confirm the asset is free of damage; verify all parts, cables, and tools are accounted for; attach reference photos; and document whether external service or repair is required. Conclude with compliance verification and inspection sign-off to confirm the asset is safe to use. Ideal for maintenance teams across manufacturing, facilities, utilities, and construction.
by Liam Daniels, from the Community
Downloads: 0
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Template
Asset Inventory Template
This free asset inventory template helps teams centralize and track physical assets across locations. Capture essential details like asset name, description, group (vehicles, real estate, furniture, equipment, tools, machinery), unique ID and location, quantity, cost or value, investment date, and status or condition. Plan upkeep with maintenance schedules, log supplier contact details, shipping times, estimated costs, and reorder policies. Add photos, comments, and sign-off to improve accountability and audit readiness. Use it to standardize asset record keeping, streamline audits, and maintain oversight of asset lifecycles.
by Charity McCain, from the Community
Downloads: 0
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D - Surplus Plant Notification

Use this Surplus Plant Notification template to capture key details for equipment that is no longer required. Record plant and registration numbers, asset descriptions, make and model, year of manufacture, current location, and service meter readings. Note monthly dry hire rate, book value, and a summary of current condition, attach reference photos, and assess suitability for transfer. Streamline internal approvals and support decisions on asset disposal, redeployment, or transfer between sites.

by Josh Hedley, from the Community

20+

Get

Template

Downer Surplus Plant Notification

A ready-to-use form to notify and document surplus construction plant and equipment. Capture Downer asset numbers, registration details, make and model, year of manufacture, meter readings, current location, transfer suitability, reason for surplus, releasing manager, and RBU and location. Attach reference photos and a PFM name and signature. Use this template to streamline asset disposal or transfer workflows and maintain accurate records across projects.

by Armand Struwig, from the Community

10+

Get

Template

Yearly Asset Inspection and Service Checklist

Standardize your annual asset maintenance with this easy-to-use Yearly Asset Inspection and Service checklist. Capture key asset details including make, model, and serial number; confirm the asset is free of damage; verify all parts, cables, and tools are accounted for; attach reference photos; and document whether external service or repair is required. Conclude with compliance verification and inspection sign-off to confirm the asset is safe to use. Ideal for maintenance teams across manufacturing, facilities, utilities, and construction.

by Liam Daniels, from the Community

Get

Template

Asset Inventory Template

This free asset inventory template helps teams centralize and track physical assets across locations. Capture essential details like asset name, description, group (vehicles, real estate, furniture, equipment, tools, machinery), unique ID and location, quantity, cost or value, investment date, and status or condition. Plan upkeep with maintenance schedules, log supplier contact details, shipping times, estimated costs, and reorder policies. Add photos, comments, and sign-off to improve accountability and audit readiness. Use it to standardize asset record keeping, streamline audits, and maintain oversight of asset lifecycles.

by Charity McCain, from the Community

Get

Surplus Notification Template

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D - Surplus Plant Notification

Downer Surplus Plant Notification

Yearly Asset Inspection and Service Checklist

Asset Inventory Template

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D - Surplus Plant Notification

Downer Surplus Plant Notification

Yearly Asset Inspection and Service Checklist

Asset Inventory Template