Template

SSoW Planner Workplace Assessment

by Shane Seaton, from the Community

Use this SSoW Planner Workplace Assessment evidence sheet to support rail safety planning and compliance. Record Safe Work Packs assessed (minimum four), note whether packs are electronic or paper, log reference numbers and dates, and observe producing a Safe Work Pack. Capture Sentinel card checks and swipe-in, photographic ID agreement, work experience sheets, planning request forms, photos, and notifications to Sentinel and sponsors. Includes assessor sign-in/out via the Seaton Rail Sign In App and final sign-off.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Workplace Assessment Plan and Checklist
Use this workplace assessment plan and checklist to structure rail workplace competency assessments. Capture candidate details, Sentinel and NWR requirements, pre-assessment admin checks, and agreed methods such as observation and questioning. Record SSoW arrangements, logbook evidence, PPE and lineside documentation reviews, assessment outcomes, and signatures. Includes Equality and Diversity monitoring, assessor travel time log, and post-assessment actions like notifying Sentinel, sponsors, and updating internal databases. Adaptable for Network Rail roles including PICOP, Protection Controller, and Line Blockage duties.
by Shane Seaton, from the Community
Downloads: 0
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Template
SSOW Pack
SSOW Planning Audit
by Paul Medley, from the Community
Downloads: 40+
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Template
SSOW and RA Task Audit
This SSOW and RA task audit template helps teams verify Safe Systems of Work and Risk Assessment controls during live tasks. Audit PPE compliance, technician competence, and that the correct equipment is available, pre checked, and used as intended. Assess the work environment for obstructions, lighting, and segregation, and confirm vehicle or trailer isolation where required. Observe work against the documented SSOW and RA, capture next steps and notes, and record key details such as asset information, location, and auditor.
by Harinder Sandhu, from the Community
Downloads: 20+
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Template
Octavius Assurance Review Checklist
This Octavius Assurance Review Checklist helps supervisors and site leads review safe systems of work on rail and LUL projects. It covers Works Package Plans, task briefings, required permits, and Safe Work Packs, plus checks for Sentinel competencies such as PTS, ICI, COSS, and ES. The checklist prompts verification of rail approved PPE, welfare facilities, access equipment and PASMA certification, operator competency cards including CSCS, manual handling controls, and effective ALO planning. Use it to capture photos, note improvements, and confirm sign off by site and project representatives.
by Osborne Assurance, from the Community
Downloads: 0
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Workplace Assessment Plan and Checklist

Use this workplace assessment plan and checklist to structure rail workplace competency assessments. Capture candidate details, Sentinel and NWR requirements, pre-assessment admin checks, and agreed methods such as observation and questioning. Record SSoW arrangements, logbook evidence, PPE and lineside documentation reviews, assessment outcomes, and signatures. Includes Equality and Diversity monitoring, assessor travel time log, and post-assessment actions like notifying Sentinel, sponsors, and updating internal databases. Adaptable for Network Rail roles including PICOP, Protection Controller, and Line Blockage duties.

by Shane Seaton, from the Community

Get

Template

SSOW Pack

SSOW Planning Audit

by Paul Medley, from the Community

40+

Get

Template

SSOW and RA Task Audit

This SSOW and RA task audit template helps teams verify Safe Systems of Work and Risk Assessment controls during live tasks. Audit PPE compliance, technician competence, and that the correct equipment is available, pre checked, and used as intended. Assess the work environment for obstructions, lighting, and segregation, and confirm vehicle or trailer isolation where required. Observe work against the documented SSOW and RA, capture next steps and notes, and record key details such as asset information, location, and auditor.

by Harinder Sandhu, from the Community

20+

Get

Template

Octavius Assurance Review Checklist

This Octavius Assurance Review Checklist helps supervisors and site leads review safe systems of work on rail and LUL projects. It covers Works Package Plans, task briefings, required permits, and Safe Work Packs, plus checks for Sentinel competencies such as PTS, ICI, COSS, and ES. The checklist prompts verification of rail approved PPE, welfare facilities, access equipment and PASMA certification, operator competency cards including CSCS, manual handling controls, and effective ALO planning. Use it to capture photos, note improvements, and confirm sign off by site and project representatives.

by Osborne Assurance, from the Community

Get

SSoW Planner Workplace Assessment

About author

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Workplace Assessment Plan and Checklist

SSOW Pack

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Workplace Assessment Plan and Checklist

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