Template

Service Loan Car Agreement Form V2.0

by Liam Daniels, from the Community

10+

Use this Service Loan Car Agreement Form to manage loaner vehicle handovers and returns. Record client details, vehicle make and registration, fuel level, odometer readings, and check out and check in times. Capture a photo of the driver's license and document existing damage with images. Outline key terms including insurance excess liability, responsibility for traffic fines, and no smoking or pets, with acceptance of the vehicle's current condition.

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Eliminate mistakes made by paper-based processes

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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by craig coates, from the Community
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Car Rental Agreement Form
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by SafetyCulture
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Company Car Vehicle Check-In Template
Use this company car vehicle check in template to manage the return of a fleet vehicle by an employee. Capture vehicle registration, date and preparer details, confirm fuel level and mileage, and attach photos of the car from all sides and interior. Log the return date and employee name to complete the check in. Ideal for transport and logistics teams, fleet managers and operations leaders seeking a consistent, auditable process that protects assets and streamlines vehicle turnover.
by Dave Williams, from the Community
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Vehicle Condition Form Template
Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.
by Matthew Bentham, from the Community
Downloads: 30+
Get

Vehicle Sign In and Out Audit Form

This Vehicle Sign In and Out Audit Form helps teams control vehicle handovers and returns. Record the driver name, date, registration, fuel level, odometer reading, dashboard warnings, oil life, and any body or interior damage. Check tyres and required safety equipment such as jacks, wheel braces, and spare wheels. Capture driver and supervisor signatures for accountability and improve compliance and fleet safety across daily operations.

by craig coates, from the Community

10+

Get

Template

Car Rental Agreement Form

This car rental agreement form is used to document the agreed terms and conditions of the car renter and the car rental company. It records the general information of the car renter, date of return of the rented vehicle, and the internal and external condition of the vehicle. It should be signed by both parties to validate the transaction.

by SafetyCulture

90+

Get

Template

Company Car Vehicle Check-In Template

Use this company car vehicle check in template to manage the return of a fleet vehicle by an employee. Capture vehicle registration, date and preparer details, confirm fuel level and mileage, and attach photos of the car from all sides and interior. Log the return date and employee name to complete the check in. Ideal for transport and logistics teams, fleet managers and operations leaders seeking a consistent, auditable process that protects assets and streamlines vehicle turnover.

by Dave Williams, from the Community

Get

Template

Vehicle Condition Form Template

Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.

by Matthew Bentham, from the Community

30+

Get

Service Loan Car Agreement Form V2.0

About author

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Vehicle Sign In and Out Audit Form

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Vehicle Sign In and Out Audit Form

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