Template

Driving for Work Risk Assessment

by SHEQ Team, from the Community

This driving for work risk assessment helps organizations manage work-related road risk for employees who drive company, hired, pool, or personal vehicles for business. It captures driver licence type and categories, endorsements and offences, accident history, and any DVLA or NDLS notifications. Vehicle details include type, engine, ownership, insurance for business use, servicing, MOT or NCT status, and evidence of training for vans, HGVs, and motorbikes. It promotes regular pre-journey checks, journey planning with traffic and weather considerations, sat nav use, rest breaks, and usage patterns such as frequency and mileage. The form concludes with a declaration for review by QSHE and HR.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
QSHE 130 Driving for Work Risk Assessment
This QSHE 130 Driving for Work Risk Assessment helps organizations evaluate and control risks for employees who drive as part of their job. It captures driver details, licence categories and endorsements, accident history, medical disclosures, and insurance. Vehicle checks include roadworthiness, servicing, MOT or NCT status, and ownership type. Sections cover training for vans, HGVs, and motorbikes, journey planning with traffic and weather checks, rest breaks, mileage, and frequency of driving. Use it to flag required actions and maintain compliance.
by Tiffany Argent, from the Community
Downloads: 20+
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Template
Company Vehicles Policy
This company vehicles policy outlines who is covered and the rules for using company cars and personal vehicles for business. It covers licence and insurance requirements, reporting offences and incidents, safe driving standards, seatbelt and mobile phone rules, alcohol and drug prohibitions, journey planning and breaks, passenger and authorization controls, security and documentation, fines and charge zones, maintenance and servicing, repairs and replacements, personal use and fuel, overseas travel, third party drivers, mileage records, and end of employment returns. It also sets expectations for business insurance and MOT when using a personal vehicle.
by SMS Shoalbuster, from the Community
Downloads: 30+
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Template
Vehicle and Driving Safety Checklist
This Vehicle and Driving Safety checklist helps organizations assess fleet safety and compliance. It covers pre-visit client details and verification, OSHA-related programs such as IIPP and Emergency Action Plans, safety committees, SDS management, return-to-work programs, and required postings. The checklist guides vehicle inspections and maintenance, including brakes, lights, tires, wipers, and fluid levels. Driving safety practices include valid licensing, seat belt use, hands-free policies, safe following distance, adherence to traffic laws, regular rest breaks, PPE use, and defensive driver training. It also prompts verification of adequate insurance, accurate record keeping for driver logs, inspections, and maintenance. For hazardous materials and cargo, it checks regulatory compliance, proper loading, securing with straps or chains, load balancing, and safe lifting techniques. The template concludes with support options and signature capture.
by Joe Ruyle, from the Community
Downloads: 0
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Template
Driver Agreement for Company Vehicle Use
This driver agreement template is designed to confirm that employees understand and follow company driving policies and safe driving practices. It includes acknowledgment of training, proper licensing, daily vehicle condition checks, seat belt use, fitness to drive, adherence to laws and company rules, courteous and defensive driving, and immediate reporting of defects, accidents, and breakdowns to a manager. Use it to formalize responsibilities for anyone operating company vehicles or driving on company business.
by Scott Johnston, from the Community
Downloads: 10+
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Driving for Work Risk Assessment

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QSHE 130 Driving for Work Risk Assessment

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