Template

HGV Operator Licence Compliance Audit Checklist

by Ian Coward, from the Community

10+

Use this HGV operator licence compliance audit to check your transport operation against Traffic Commissioners guidance and undertakings. The checklist covers operator licence details, operating centres, financial standing, driver management and licensing, drivers hours and tachograph control, working time compliance, forward maintenance planning, vehicle file audits, inspection frequency, record retention, maintenance provider quality, tyre and wheel security, gate checks, and fuel and waste controls. Ideal for transport managers and fleet operators seeking robust evidence of compliance.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
HGV Operator Licence Compliance Audit
This HGV Operator Licence Compliance Audit template helps transport operators evidence compliance with UK Traffic Commissioners guidance. It covers operator licence undertakings, notification duties, financial standing, driver hours and working time, tachograph use and data analysis, driver management and licensing, recruitment and training, gate checks and walkaround inspections, forward planning for PMIs, MOTs, brake tests and tachograph calibration, vehicle file audits, maintenance standards and contracts, OCRS monitoring, tyre and wheel checks, and fuel and AdBlue controls. Use it to identify risks, verify record keeping for at least 15 months, and ensure robust systems for safe, roadworthy operations across your fleet.
by Ian Coward, from the Community
Downloads: 20+
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Template
Operator Licence Compliance Audit Checklist
This Operator Licence Compliance Audit checklist helps road transport operators assess compliance with Traffic Commissioners guidance and DVSA expectations. It covers company profile and governance, transport manager responsibilities, driver management, CPC and conduct, licence and penalty processes, tachograph use and analysis, drivers hours and working time, vehicle maintenance planning and PMI schedules, brake testing, defect reporting and rectification, forward planning for MOT, tax and calibrations, vehicle file audits and record retention, OCRS monitoring, and legal undertakings and notifications. Use it to identify gaps, document evidence, and strengthen systems for safe, roadworthy operations and sustained compliance.
by Michael Gardiner, from the Community
Downloads: 0
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Template
Transport Audit and Compliance Checklist
This Transport Audit Template helps transport managers review legal compliance and fleet operations. It covers operators licence requirements, driver licence checks, health declarations, agency driver controls, insurance and incident investigation, recruitment and induction, vehicle maintenance planning (MOT, RFL, tachograph calibration, LOLER, fridge services), record-keeping, daily walk-around checks, defect management, tyre inspections, recalls and warranties. It also includes tachograph reporting and WTD compliance, fuel card and telematics access (VUE), AdBlue and payload registers, product weight controls, and evidence of driver training, plus a vehicle file and physical inspection checklist.
by Kevin Whiteman, from the Community
Downloads: 10+
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Template
Transport Compliance Audit
Use this Transport Compliance Audit checklist to assess operator licensing, management and administration, drivers hours and records, vehicle weights and loading, maintenance programs, daily walkaround checks, and transport manager responsibilities. Capture evidence, record findings, and assign corrective actions to fix issues. Ideal for fleet managers, transport operators, and compliance leads who need to streamline audits and meet regulatory standards.
by Shannon Doyle, from the Community
Downloads: 10+
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HGV Operator Licence Compliance Audit Checklist

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