Template

Transport Audit Template

by Kevin Whiteman, from the Community

10+

Use this transport audit template to systematically review operator licence documentation, driver licensing and health declarations, insurance and incident handling, agency driver checks, new driver interviews and induction, vehicle maintenance planning and records, brake tests, daily walkaround checks, tyre inspections, recalls and warranty awareness, tachograph downloads and reporting, transport office systems (fuel cards, VUE, Silvey), AdBlue and payload registers, load weight controls, driver training, and vehicle file plus physical checks. Ideal for ensuring compliance, improving safety, and maintaining OCRS performance across your fleet.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Transport Audit and Compliance Checklist
This Transport Audit Template helps transport managers review legal compliance and fleet operations. It covers operators licence requirements, driver licence checks, health declarations, agency driver controls, insurance and incident investigation, recruitment and induction, vehicle maintenance planning (MOT, RFL, tachograph calibration, LOLER, fridge services), record-keeping, daily walk-around checks, defect management, tyre inspections, recalls and warranties. It also includes tachograph reporting and WTD compliance, fuel card and telematics access (VUE), AdBlue and payload registers, product weight controls, and evidence of driver training, plus a vehicle file and physical inspection checklist.
by Kevin Whiteman, from the Community
Downloads: 10+
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Template
HGV Operator Licence Compliance Audit
This HGV Operator Licence Compliance Audit template helps transport operators evidence compliance with UK Traffic Commissioners guidance. It covers operator licence undertakings, notification duties, financial standing, driver hours and working time, tachograph use and data analysis, driver management and licensing, recruitment and training, gate checks and walkaround inspections, forward planning for PMIs, MOTs, brake tests and tachograph calibration, vehicle file audits, maintenance standards and contracts, OCRS monitoring, tyre and wheel checks, and fuel and AdBlue controls. Use it to identify risks, verify record keeping for at least 15 months, and ensure robust systems for safe, roadworthy operations across your fleet.
by Ian Coward, from the Community
Downloads: 20+
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Template
Operator Licencing Audit Checklist
Ensure compliance with UK operator licensing using this comprehensive audit checklist. Review operator licence details, validity and conditions, fleet composition, and access to DVSA self service. Assess tachograph setup, calibration, downloads, records, and analysis, plus handling of infringements. Evaluate planning of driver work and monitoring of hours, agency driver records, and incentives. Verify driver licensing checks and documentation on file. Examine maintenance systems including daily walk around checks, defect reporting, scheduled safety inspections, record keeping, and forward planning. Confirm competency of inspectors and agreements with garages. Check evidence of inspections retained for 15 months and ongoing driver CPC training.
by Damian Chung, from the Community
Downloads: 10+
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Template
Transport Policy Audit Checklist
Conduct a thorough review of your organization's transport function with this transport policy audit checklist. Assess governance and roles, licensing and regulatory compliance, communication of policy, and scheduled reviews aligned with FORS standards. Inspect vehicle maintenance, daily walkaround checks, insurance, MOT and VED records, and safety equipment. Verify driver competence, licensing, medicals, training and tachograph compliance. Evaluate operations planning, route selection, specialist loads, incident reporting, and continuous improvement to reduce risk and improve safety and efficiency.
by Mitch Paris, from the Community
Downloads: 20+
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Transport Audit Template

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