Template

Loss Prevention Incident Report Template

by Samson Ondabu, from the Community

Use this loss prevention incident report template to document retail theft and asset recovery events. Capture key incident details such as store number, time observed and apprehended, method of concealment, route of exit, and items involved. Record offender identification, appearance, vehicle details, evidence, and photo logs. Track actions taken including police referral, statements, and prohibition notices, and summarize outcomes and total value recovered. Designed to standardize reporting for retail asset protection and compliance.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Plant and Equipment Damage, Loss and Theft Report
This Plant and Equipment Damage, Loss and Theft Report form helps teams document incidents affecting company assets. Users can record incident date and time, location and specific area, equipment ID and status, photos of damage or loss, and the names of involved staff and supervisors. The form includes sections for incident details, actions required, and signatures from the operator, supervisor, and office staff to ensure accountability and timely follow up. Designed for construction and field operations, it supports safety, compliance, and efficient asset management.
by Jeff Pratt, from the Community
Downloads: 0
Get
Template
Internal Theft Incident Report Template
This internal theft incident report template helps retailers document incidents of suspected employee theft from initial report to disposition. Capture store code and location, manager on duty, incident type (merchandise theft, cash theft, fraudulent returns, unauthorized discounts), case value, and how the case was generated. Record employee details, interview notes, witness statements, property lists by style code, and attach evidence, statements, and promissory notes. Track police notifications, custody, and case numbers to align with asset protection, HR, and legal processes. Use this checklist to standardize loss prevention investigations across locations.
by Victor Arriaga, from the Community
Downloads: 20+
Get
Template
Security Incident Report Template
This Security Incident Report template helps teams document incidents quickly and consistently. Capture the date and time, incident type and location, a detailed narrative, and evidence found. Record people involved with contact details, track police attendance and actions, document injuries and first aid provided, and note any property damage with photos. Add immediate causes, corrective actions, and responsibilities to drive follow-up. The form includes space for the reporting officer’s signature, phone number, and security licence number. Ideal for security teams, facilities managers, and property management across sites such as offices, retail, hospitality, and events to improve response, compliance, and record keeping.
by Cole Baird, from the Community
Downloads: 0
Get
Template
Incident Report Detailed
Use this detailed incident report template to document workplace incidents on construction sites and other environments. Record incident type and priority, date and location, weather conditions, and loss time. Log evidence, equipment and vehicle details, damages, and other items. Document people involved, statements, injuries and affected body parts, and medical attention provided. Add corrective actions, assign follow-ups, and complete sign-off to support compliance, investigations, and continuous safety improvement.
by Greg McGee, from the Community
Downloads: 0
Get

Loss Prevention Incident Report Template

About author

You might also like

Plant and Equipment Damage, Loss and Theft Report

Internal Theft Incident Report Template

Security Incident Report Template

Incident Report Detailed

You might also like

Plant and Equipment Damage, Loss and Theft Report

Internal Theft Incident Report Template

Security Incident Report Template

Incident Report Detailed