Template

Permit to Work Systems Checklist

20+

This Permit to Work Systems Checklist helps organizations control high risk activities by defining PTW procedures, roles and obligations, and property protection measures. It covers hot work insurance checks, contractor competence, task definition, risk assessments and method statements, control measures, PPE, atmospheric testing for confined spaces, emergency plans, isolations and lock off, supervision during open permits, and authorized sign off. Aligned with Aviva Loss Prevention Standards for property, this checklist supports safer operations but should be adapted to your site and local regulations.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

SafetyCulture

Free 1,000+ Workplace Checklists & Templates created by the SafetyCulture team.

Template

Permit to Work Template for Hot Work and Confined Space

This Permit to Work template helps control high risk activities on site, including hot work, energy isolations, confined space entry, and working at heights. It covers inductions, PPE checks, isolation and detector status, hot work patrols, housekeeping, and sign offs for supervisors and subcontractors to support compliance and safer operations.

by Craig Corner, from the Community

30+

Get

Template

Managing Contractors Checklist

This Managing Contractors Checklist aligns with Aviva Loss Prevention Standards (Property V2.4) and helps organizations plan, vet, and manage contractors safely on site. It guides contractor selection and planning, including contracts, insurance verification, competence checks, and sharing policies such as hot work permit systems. It covers reviewing RAMS, training, subcontractor controls, and pre-work inspections. On-site management includes inductions, site rules, equipment safety and certifications, PAT testing, fire and explosion risk assessment, and permit-to-work controls for high‑risk and hot work tasks. The checklist prompts daily monitoring, incident and near-miss reporting, emergency contact procedures, sign-in/out, housekeeping, inspections and stop audits, regular meetings, and any necessary security adjustments. It concludes with completion notes and sign-off.

by SafetyCulture

10+

Get

Template

Safety Work Permit Template

This safety work permit template helps you control high risk work by formalizing request, review, and authorization. It guides supervisors and permit authorities through documenting the work activity, identifying high risk tasks such as hot work, confined space, excavation, plant isolation, work at heights, and live electrical work, and confirming risk assessments and controls are in place. Capture names, dates, approvals, and signatures, register the permit, and communicate scope and supervision requirements. Use it to verify controls before start of work, monitor hazards during the job, and close out with final sign off.

by Mohamed Elhassan, from the Community

10+

Get

Template

Work Permit and Task Safety Assessment

Use this comprehensive work permit and task safety assessment template to plan and authorize contractor activities before work begins. It guides pre-work briefings, site protocols, and verification of method statements and risk assessments. Check PPE, tooling and equipment, signage, lifting, and manual handling readiness. Cover specialist hazards including hot work, confined spaces, working at height, and electrical isolation, with clear controls and permits. Include environmental checks for waste, noise, and spill response, plus site access, progress updates, and end-of-day tidy inspections. Capture signatures for permission to start and completion records.

by Andy Pryer, from the Community

10+

Get

Template

HotWork Permit

This document outlines a comprehensive hot work permit system designed to ensure safety during operations involving heat, flames, or spark-producing equipment. It includes detailed sections on permit information, equipment specifications, work descriptions, and special safety precautions. The template covers crucial safety aspects including atmospheric testing requirements, personal protective equipment needs, fire prevention measures, and emergency procedures. It emphasizes the importance of pre-job safety meetings, proper isolation of energy sources, and environmental hazard assessments. The permit requires multiple authorized signatures and includes specific requirements for fire watch, atmospheric monitoring, and protective measures. This standardized format helps organizations maintain compliance with safety regulations while protecting personnel and facilities during hot work operations.

by Haroeel Godinez, from the Community

40+

Get

Hot Work Operations Permit and Checklist

Template

Hot Work Operations Permit and Checklist

Streamline your hot work processes with this Aviva-aligned permit and checklist. Capture permit details, scope, isolation and impairments, and issue and acceptance sign-offs. Verify controls for combustible materials, gas cylinders, sprinklers and detection, access control, and equipment condition. Assign trained fire watchers, record continuous and intermittent checks, and confirm post-work inspections before cancellation. Use this template to strengthen loss prevention and maintain safety compliance across property operations.

by SafetyCulture

40+

Get