Template

Quarterly Property Inspection Checklist

by Mihaly Vantara, from the Community

Conduct a thorough quarterly property inspection with a structured checklist covering exterior and structural elements, internal common areas, plant rooms and roof access, and detailed fire door checks. Verify management documentation and safety systems, audit contractors, and review compliance across electrical safety, water hygiene, COSHH, asbestos, work at height, cleaning, security, and waste. Record hazards, actions, and meter readings, with GPS location capture for audit proof.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Contractor Review and Audit Checklist
This contractor review checklist supports facilities and property teams to plan and evidence quarterly audits across the year. Q1 focuses on engineering and maintenance controls with PPE, electrical safety, and mobile equipment. Q2 covers security operations, fire records, and training compliance. Q3 addresses water hygiene and COSHH storage and use. Q4 evaluates cleaning and window cleaning contractors, work-at-height controls, and waste management. Includes GPS location confirmation for audit proof, contractor observations, and an additional findings log.
by Mihaly Vantara, from the Community
Downloads: 0
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Template
Quarterly Property Management Site Inspection
This quarterly site inspection checklist helps property managers systematically review building systems and site conditions. Sections cover statutory inspections, fire safety and protection systems, sanitary and electrical installations, elevators and lifting equipment, exterior areas and building structure, dock doors and levellers, entrances and guard houses, path finding and markings, and interior elements. It also includes checks for tenant responsibilities, cleaning and security services, and documentation gaps. Designed to support planned preventive maintenance and compliance, the template concludes with verification by the Property Manager and approval by a Team Leader.
by Tomasz Malicki, from the Community
Downloads: 0
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Template
Facilities Management Quarterly Site Audit
This facilities management quarterly site audit template helps teams review site administration, meter readings and branch feedback, then assess external and internal conditions including lighting, doors, roofs, drains and cleaning. It covers signage, estates property matters and statutory compliance for asbestos, electrical systems, emergency lighting, fire safety, gas and L8 water management. Capture evidence of risk assessments, lifts and lifting equipment, LOLER, pressure vessels and mansafe gear, and log issues, actions and responsible parties for timely follow up.
by DARREN Brookes, from the Community
Downloads: 0
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Template
Quarterly Facilities Inspection Checklist
A detailed facility audit document designed to assess and evaluate all aspects of building maintenance and safety. The checklist comprises 19 comprehensive sections covering everything from building facade and entry points to technical systems and safety protocols. Key areas include exterior maintenance, internal housekeeping, fire safety systems, amenities condition, plant room operations, and contractor management. This systematic approach ensures thorough inspection of structural elements, safety features, and compliance requirements while maintaining detailed documentation of facility conditions. The audit tool is essential for property managers and facility maintenance teams to maintain building standards and identify potential issues before they become problems.
by Dale Videan, from the Community
Downloads: 300+
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Contractor Review and Audit Checklist

This contractor review checklist supports facilities and property teams to plan and evidence quarterly audits across the year. Q1 focuses on engineering and maintenance controls with PPE, electrical safety, and mobile equipment. Q2 covers security operations, fire records, and training compliance. Q3 addresses water hygiene and COSHH storage and use. Q4 evaluates cleaning and window cleaning contractors, work-at-height controls, and waste management. Includes GPS location confirmation for audit proof, contractor observations, and an additional findings log.

by Mihaly Vantara, from the Community

Get

Template

Quarterly Property Management Site Inspection

This quarterly site inspection checklist helps property managers systematically review building systems and site conditions. Sections cover statutory inspections, fire safety and protection systems, sanitary and electrical installations, elevators and lifting equipment, exterior areas and building structure, dock doors and levellers, entrances and guard houses, path finding and markings, and interior elements. It also includes checks for tenant responsibilities, cleaning and security services, and documentation gaps. Designed to support planned preventive maintenance and compliance, the template concludes with verification by the Property Manager and approval by a Team Leader.

by Tomasz Malicki, from the Community

Get

Template

Facilities Management Quarterly Site Audit

This facilities management quarterly site audit template helps teams review site administration, meter readings and branch feedback, then assess external and internal conditions including lighting, doors, roofs, drains and cleaning. It covers signage, estates property matters and statutory compliance for asbestos, electrical systems, emergency lighting, fire safety, gas and L8 water management. Capture evidence of risk assessments, lifts and lifting equipment, LOLER, pressure vessels and mansafe gear, and log issues, actions and responsible parties for timely follow up.

by DARREN Brookes, from the Community

Get

Template

Quarterly Facilities Inspection Checklist

A detailed facility audit document designed to assess and evaluate all aspects of building maintenance and safety. The checklist comprises 19 comprehensive sections covering everything from building facade and entry points to technical systems and safety protocols. Key areas include exterior maintenance, internal housekeeping, fire safety systems, amenities condition, plant room operations, and contractor management. This systematic approach ensures thorough inspection of structural elements, safety features, and compliance requirements while maintaining detailed documentation of facility conditions. The audit tool is essential for property managers and facility maintenance teams to maintain building standards and identify potential issues before they become problems.

by Dale Videan, from the Community

300+

Get

Quarterly Property Inspection Checklist

About author

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Contractor Review and Audit Checklist

Quarterly Property Management Site Inspection

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Quarterly Facilities Inspection Checklist

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Contractor Review and Audit Checklist

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