Template

HFIL Tenancy Audit Checklist

by Aisling Sims, from the Community

10+

This HFIL Tenancy Audit template helps housing teams verify legal occupancy, review arrears, record repairs and damage, confirm room counts, and assess hazards and vulnerabilities. Capture tenant photos and signatures, document property condition, and complete office-use checks on ASB cases, fraud referrals, and system updates to Academy.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Tenancy Check Form

This tenancy check form supports housing officers and property managers during scheduled tenancy visits. Capture property address, tenancy dates, officer details, and proof of ID. Record tenant and household information, communication preferences, and availability. Assess housing needs including health, accessibility, and support requirements. Inspect property condition, fixtures, damp and mould, garden maintenance, and alterations. Log outstanding repairs, income maximisation support, fuel poverty referrals, and tenant involvement. Conclude with signatures, completion date, and agreed actions.

by Tenancy Management, from the Community

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Template

HFIL Needs Assessment

This HFIL (Homes for Independent Living) Needs Assessment template helps councils and housing providers evaluate tenant suitability and support needs for independent living schemes. It captures personal and tenancy details, next of kin, health history, prescribed medications, mobility and sensory needs, living skills, cultural and faith preferences, and financial capability. The form also includes risk assessments across health, substance use, mobility, and social factors, plus identification verification, landlord references, tenancy agreements, and property acceptance steps. Use it to structure fair, consistent assessments and connect tenants with appropriate support services.

by Aisling Sims, from the Community

10+

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Template

Tenancy Check Form Template

This tenancy check form template helps housing teams and property managers capture key information during tenancy visits. Record tenant identities, household composition, communication preferences, and any accessibility needs. Assess housing needs aligned with the Equality Act 2010, note support services, and identify special requirements. Inspect the property for cleanliness, damp or mould, maintenance issues, communal area safety, and garden upkeep. Include income maximization prompts, fuel poverty referrals, and tenant engagement questions. Conclude with signatures, visit date, and follow-up actions.

by Tenancy Management, from the Community

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Template

Condition Checklist

New tenancy condition audit

by Stephen Edwards, from the Community

70+

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Template

Tenancy Condition Checklist

This tenancy condition checklist helps property managers and housing teams document the state of a rental at move in. Record details across areas like kitchen, bathroom, bedrooms, living spaces, hallways, stairs, garden, and outbuildings. Capture photos, note responsibilities, assign tenant and BHG actions, add comments, and address additional concerns. Conclude with signatures for tenant and housing representative to ensure transparent handover and clear accountability.

by stephen baxter, from the Community

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Template

BL Check-in Inventory (Room) Template

This tenancy room inventory template helps property managers and landlords document room condition at check-in. Record keys issued, verify safety items like gas certificates and smoke detectors, and assess floors, walls, windows, fixtures, and furniture. Capture notes on damage or wear, add photos, and track cleanliness. Collect tenant and agent signatures to confirm accuracy and responsibilities. Use it to standardize inspections, support compliance, and protect both parties at the start of a tenancy.

by Jay Chauhan, from the Community

10+

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