Template

ExtraCare Grounds Sign Off

This ExtraCare grounds sign off checklist helps operatives confirm completion of key grounds maintenance tasks across multiple sections, including grass mowing, strimming, weeding and weed spraying, leaf clearance, bed edging, and litter picking. It captures the overall grounds condition, notes, and suggested improvement ideas, and provides space for two operatives to sign off. Use it to standardize site walkthroughs and ensure consistent quality for external areas.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Grounds Maintenance Site Report

This customizable Site Report template helps grounds and landscaping teams document site conditions and maintenance tasks. Capture litter and bin status, flowerbed and tree care needs, grass cutting quality, edging, meadow grass, weed control, and sprayed fence lines. Include checks for car parks and hard standings, note debris, add photos for evidence, and record additional site notes. Finish with a digital sign-off to track accountability and create a clear record of work required and completed.

by Adam Sutherland, from the Community

10+

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Template

CGM Group External Grounds Maintenance Audit

Audit of the external grounds maintenance service

by Ian Burton, from the Community

60+

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Template

Grounds Maintenance Checklist

Use this checklist to maintain and report on external grounds around your site. Assess the condition of grass, hedges and bushes, plants and shrubbery, flower beds and pots, and identify weeds and tree issues. Check for leaves or litter, vandalism or damage to landscaped areas, and verify watering. Record job number, site, and date, add notes and photos as needed, and obtain client and contractor signatures to confirm completion. Ideal for facilities, property managers, and landscaping teams standardizing grounds maintenance inspections.

by Ryan Williams, from the Community

100+

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Template

Grounds Maintenance Services Satisfaction Checklist

This grounds maintenance services checklist helps teams assess the quality and completeness of site upkeep. Review litter picking, kerb edging, border care, leaf removal, herbicide treatment on hard standings, hedge presentation, lawn cutting to spec, and edging. Record hazards such as unsafe trees, add photos as evidence, capture arrival and departure times, and obtain a sign-off on completion. Ideal for property and facility managers, contractors, and horticultural teams to maintain clean, safe, and presentable outdoor areas.

by Peter Ashley, from the Community

50+

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Template

Grounds Maintenance Satisfaction Checklist

This grounds maintenance checklist helps review service quality on client sites. Verify litter picking across the site, brushing of kerb edges, border cleaning and turnover, leaf removal, and reporting of hazards such as unsafe trees. Record herbicide application on hard standings, hedge condition, grass cutting to specification, and neat edging of lawns. Capture additional tasks completed, with fields for reference numbers, site details, dates, arrival and departure times, personnel, notes, media, and signatures.

by Marc Reynolds, from the Community

10+

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Template

Grounds Maintenance Inspection Form

A comprehensive grounds maintenance inspection form template designed to help facility managers and maintenance teams systematically evaluate outdoor spaces. This template covers essential areas including litter collection, grass maintenance, hedge cutting, edging, shrub care, rose pruning, bed maintenance, tree inspection, and hard surface evaluation. The form provides a structured approach to documenting and tracking the condition of grounds, ensuring consistent maintenance standards and helping identify areas requiring attention. Created by industry professionals, this template serves as a practical tool for maintaining professional landscaping and outdoor facility management.

by Stephen Greenwood, from the Community

50+

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