Template

Attendance Documented Discussion and Warnings

by Temeka Fitzgerald, from the Community

This Attendance Documented Discussion and Warnings template helps supervisors and HR teams document attendance issues and corrective actions. Capture dates and times for absences, late arrivals, and early departures, then record verbal or written warnings with clear expectations for improvement. Include employee, manager, and witness acknowledgements to ensure alignment and proper documentation. Use this structured form to support consistent coaching, protect your organization, and track progress toward improved reliability.

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Attendance Warning and Documented Discussion Form
This attendance documented discussion form helps managers address attendance issues consistently. Capture employee details, dates and times of absences, late arrivals, and early departures, along with any prior documentation. Record the management support provided, such as coaching, feedback, or meetings, and secure employee, manager, and witness acknowledgements. Includes a standard verbal warning statement to clarify expectations and potential consequences. Use as a compliant HR tool to guide corrective action and improve reliability.
by Temeka Fitzgerald, from the Community
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Template
Performance Discussion Record Template
This performance discussion record template helps managers document unsatisfactory performance or conduct, set clear expectations, capture employee comments, agree on corrective actions, and schedule follow-up reviews. Use it to record warnings, counseling outcomes, and consequences for continued issues, with signature lines for the employee, manager, witness, and HR. Ideal for consistent HR documentation and compliance across teams.
by Matt Nelson, from the Community
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Template
Documented Discussion Form
This documented discussion form helps team leaders and agents record important conversations about behavior, attendance, values, lateness, and compliance. The template includes fields for date, prepared by, and agent name, plus prompts for the reason for the discussion, key points raised, actions agreed, and completion status. It also provides sections for sign off by the team leader and agent, and a prompt to confirm whether the form has been submitted to human resources. Use it to ensure clear documentation, accountability, and consistent follow up across teams.
by Agnes Schooling, from the Community
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Template
Attendance Record Template
Use this Attendance Record template to capture key details for staff or trainees, including attendee name, email, training dates, hours completed, session content, and signatures. Streamline HR recordkeeping, track participation for onboarding and training, and maintain documentation for audits and compliance. Adapt the checklist to suit different teams or departments and standardize attendance tracking across your organization.
by KATHRINE PAGSISIHAN, from the Community
Downloads: 20+
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Attendance Documented Discussion and Warnings

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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