Template

Approved Supplier List and Risk Assessment

by AYAN KAYAL, from the Community

20+

Use this approved supplier list and supplier risk assessment template to standardize vendor approval for food manufacturing. Assess suppliers based on risk, verify BRCGS or GFSI certification, or conduct audits covering product safety, HACCP, traceability, product security, food defense, and authenticity. Record supplier details, countries, approved product lists including seafood and ingredients, packaging materials, risk category, current buying status, and review dates to maintain compliance and traceability.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Internal Audit Supplier and Raw Materials Approval
Use this internal audit checklist to evaluate supplier approval and raw material control in food manufacturing. It covers risk assessment, acceptance and testing, approved supplier lists, agent and broker management, traceability, service provider oversight, outsourced processing, and integration with HACCP and quality systems. Apply it to monitor performance, verify certifications, document reviews, and maintain compliance with recognized food safety standards.
by QHS Auditor 1, from the Community
Downloads: 0
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Template
New Supplier Approval Log Checklist
Use this New Supplier Approval Log to assess and document new vendors before approval. The checklist covers supplier and product details, differences from existing items, responsiveness, lead time, pricing, and range. Capture links to products and location, note incidents from CAPA or Non-Conformity logs, and attach summaries of food safety controls. Verify Supplier and Ingredient Specifications, GFSI-compliant audits, and availability of Letters of Guarantee or Certificates of Conformance. Evaluate agricultural practices for raw materials, perform a risk assessment, and record a recommendation for approval. Designed for food operations to standardize due diligence and ensure compliance.
by Danielle Reese, from the Community
Downloads: 20+
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Template
Supplier Site Assessment Audit Checklist
Use this Supplier Site Assessment Audit checklist to evaluate supplier quality management systems and operational controls. It covers quality policy and documentation, management responsibility and review, training and maintenance, product realization and customer processes, design control, purchasing, identification and traceability, production control, measurement and analysis, calibration, nonconforming product, corrective and preventive action, product preservation, records control, internal audits, and continual improvement.
by Aathira Majnu, from the Community
Downloads: 30+
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Template
Supplier Food Safety and Quality Survey
This supplier food safety and quality survey template helps manufacturers and food processors evaluate approved suppliers against industry and customer requirements. Sections cover quality systems and certifications such as GFSI and HACCP, raw materials and ingredient control, identification and traceability, contaminant and pesticide residue programs, chemical controls, allergen management, GMO, water and air monitoring, pest control, foreign body prevention, packaging, process control, control plans, non conforming product management, sanitation, maintenance, storage, transportation, food defense, food fraud, good agricultural practices, and social and environmental responsibility. Use it to qualify suppliers, document findings, and drive corrective actions.
by Colin Porter, from the Community
Downloads: 20+
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Approved Supplier List and Risk Assessment

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