Template

Outdoor Pre-Event Safety Checklist

by Paul Budden, from the Community

10+

Use this outdoor pre-event safety checklist to plan safe new events and venue setups. Review audience profile and expected behavior, determine maximum capacity, and confirm venue suitability and nearby transport links and hospitals. Inspect landscape features and ground conditions, ensure clear sightlines, and check for hazards such as overhead lines or water. Verify access and egress for production, artists, the public, and people with disabilities. Plan emergency evacuation routes, emergency services access, first aid points, and utilities including power, water, drainage, and waste. Capture CAD plans, existing facilities, grey water disposal, and site security arrangements.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
TTAF Pre-Doors Venue Safety Checklist
This TTAF pre-doors venue safety checklist helps venue and front-of-house managers prepare sites before opening to the public. Use it to confirm clear audience ingress and egress routes, adequate lighting, and removal of slip and trip hazards. Inspect temporary structures and electrical equipment for safety and compliance, ensure emergency exit signage and access, and check availability of fire extinguishers, first aid kits, and the nearest AED. Cover housekeeping tasks like water, toilets, and waste, and brief staff on evacuation procedures and muster points.
by Rebecca Knox, from the Community
Downloads: 10+
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Template
Pre-Event Checklist for Outdoor Events
Use this pre-event checklist to prepare and run safer outdoor events. It guides event teams through essential checks across site access and exits, signage and stewarding, disabled access and parking, emergency vehicle routes, and pedestrian segregation. Assess site condition, tripping hazards, weather impacts, fixtures and fencing. Verify structures are completed, inspected and signed off, insurance and health and safety documentation are in place, and food concessions meet food hygiene requirements. Confirm event provisions including fire-fighting equipment, lighting, electrical supplies, first aid, security, control centre, public address and radio communications, backstage setup, and waste management.
by Dave Strafford, from the Community
Downloads: 40+
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Template
Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Outdoor Pre-Event Safety Checklist

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