Template

Event Hall Inspection Checklist IA-06

by Tuvdendorj Munkhbold, from the Community

This IA-06 Event Hall inspection checklist helps hotel teams assess ballroom and conference spaces. It guides checks on general orderliness and routine cleaning, verifies lighting operation, and reviews the condition and cleanliness of curtains and drapes, carpets, walls, and window glass and frames. It includes back room tidiness and segregation, equipment cleaning and functionality, and a section to record any nonconformities found. The template provides fields for inspection date and inspector name, enabling consistent documentation and follow up across event facilities such as the ballroom and meeting rooms 501 and 505.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
ATL Event Space Room Inspection Report
Standardize AM and PM walkthroughs of hotel event spaces, ballrooms, and meeting rooms with this room inspection report. Verify light fixtures, air vents, air walls, baseboards, carpets, door frames and handles, exit signs, house phones, screens and reader boards, power outlets, wallpaper and fabrics, windows and coverings, and credenzas. Covers multiple salons, ballroom sections, registration areas, lobby and atrium levels to ensure spaces are guest ready, safe, and well maintained.
by sebastian Panseri, from the Community
Downloads: 0
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Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Template
Event Safety Checks Template V2
This Event Safety Checks template helps venue and event teams verify compliance with WHS and site requirements across convention and exhibition centers. Sections include workplace inductions, rigging activities, PPE and head protection, isolation and electrical safety, spotters, contractor verification, and incident actions. Use it to document checks, capture issues and corrective actions, add images, and ensure activities cease until safe and compliant. Ideal for pre-event and in-event inspections to maintain a safe environment for staff, contractors, and attendees.
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 20+
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Event Hall Inspection Checklist IA-06

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