Template

Post-Event Safety Inspection Checklist

by Adrian Niebling, from the Community

20+

Use this post-event safety inspection checklist to ensure venues are left safe and compliant after events. Confirm attractions, exhibitors, and vehicles have vacated; dismantle temporary structures and equipment; remove markers and isolate temporary electrical installations. Check ground and facility conditions, repair any damage, and verify all waste is collected and bins removed. Log incidents, accidents, and near misses and report to the appropriate parties such as insurers or regulators to formally close out the event.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template
EVENT SAFETY INSPECTION: Pre-Event
This pre-event safety inspection checklist is a comprehensive tool designed to ensure all safety measures are properly implemented before an event begins. It covers crucial areas including site access and egress, site conditions, attractions and structures, event provisions, and traffic management. The checklist helps event organizers verify essential safety elements such as emergency vehicle access, structural integrity, fire safety equipment, first aid facilities, and proper staffing. It's particularly useful for event planners, venue managers, and safety coordinators who need to conduct thorough safety assessments before opening their event to the public. The document includes detailed sections for noting defects and recording remedial actions taken, ensuring a systematic approach to event safety management.
by Adrian Niebling, from the Community
Downloads: 70+
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Template
Event Authority to Proceed
This Event Authority to Proceed checklist helps event and venue teams confirm readiness and safety before, during, and after events. It covers access and egress, staffing and marshals, emergency access, signage, hazardous activity separation, flags and temporary fixtures, fire fighting equipment, lighting, electrical certification, toilets, first aid, security control and PA, waste bins, and documentation. It prompts verification of risk assessments and method statements, and records authorisation by the responsible person and acceptance by the event organiser with times. Post-event checks include dismantling stands and temporary features, electrical isolation, waste removal, and reporting any damage. Part of Safe Systems of Work.
by Luke Penrose, from the Community
Downloads: 0
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Template
Event Safety Inspection During the Event
This during-event safety inspection checklist helps organizers and venue teams confirm that key controls remain in place while an event is underway. It covers site access and egress, site conditions and housekeeping, structures and attractions, trader and exhibitor compliance, event provisions such as lighting, power, toilets, first aid and firefighting equipment, and traffic and transport arrangements. Use it mid‑event to identify hazards introduced by weather or operations, ensure segregation of vehicles and pedestrians, and adjust stewarding or layouts to maintain crowd safety and compliance.
by Adrian Niebling, from the Community
Downloads: 20+
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Template
EVENT SAFETY CHECKS
Event Management
by Event Safety Checks Sydney Convention and Exhibition Centre, from the Community
Downloads: 50+
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Post-Event Safety Inspection Checklist

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