Template

Villa Guest Arrival and Room Setup Checklist

by yongky setyawan, from the Community

10+

This checklist helps butlers and operations teams prepare villas for guest arrivals. It covers welcome cards, sanitizing tags, amenities replenishment, kitchen and cutlery setup, coffee and tea supplies, fruit basket, pool bar stock, ice readiness, IPTV guest name, and handling guest preferences and special setups such as honeymoon packages. Use it to standardize room staging and deliver a consistent, high quality hospitality experience.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Villa Arrival Butler Checklist
This Villa Arrival Butler Checklist helps hospitality teams prepare villas for guest arrivals. Tasks include welcome card and amenities setup, coffee machine prep with cups and capsules, cookies and fruit arrangements, hand sanitizer placement, kitchen sanitation tags, registration folder and keys, complete cutlery and glassware, cooking equipment readiness, toaster and ice preparation, pool bar stocking with beverages, and ice cream sealing. It ensures all rooms and facilities are clean, stocked, and tested, creating a seamless first impression and a flawless guest stay.
by yongky setyawan, from the Community
Downloads: 0
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Template
Villa Guest Arrival Housekeeping Checklist
This pre arrival checklist helps hospitality teams prepare a villa or guest suite before check in. It covers main entrance readiness, signage and bells, lighting and landscaping, and umbrella supply. Inside, it guides living area setup including note pad, telephone and WiFi tests, TV and JBL, table settings with fruit bowl and amenities, and pantry and bathroom checks. The kitchen section lists appliances and utensils, coffee and tea amenities, refrigerator and wine cellar items. It includes pool cleanliness and towels, outdoor bathroom supplies, laundry room status, and ironing equipment. Master and second bedrooms include minibar, coffee setup, bed and linen details, pillow menu, safe and slippers, AC, lighting, and phone tests, plus handling special requests.
by yongky setyawan, from the Community
Downloads: 20+
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Template
Villa Arrival and Room Readiness Checklist
This checklist supports villa or hotel staff in preparing accommodations for guest arrival. It covers main entrance presentation, living area setup, pantry and kitchen readiness including appliances, utensils, beverages, and safety equipment, WiFi and telephone tests, and any special request setup. It includes pool clarity and deck readiness, outside bathroom amenities, laundry room status, and detailed checks for master and second bedrooms such as minibar, coffee amenities, wardrobes and safes, lighting, AC performance, and overall freshness. The list ensures cleanliness, functionality, and completeness across all guest-facing spaces before check-in.
by yongky setyawan, from the Community
Downloads: 0
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Template
IP Guest Room Inspection – HM/QBX
This guest room inspection template helps hotel teams assess housekeeping and room quality from arrival through departure. Review air quality and welcome amenities, bedding, furniture, lighting, blackout capability, and in-room technology. Verify closets, hangers, and storage, plus minibar and tea/coffee setup, eco-friendly water, and balcony readiness. Check pre-arrival preferences and digital guest tools. Inspect bathroom fixtures for cleanliness and limescale, ensure luxury amenities, towels, robes, and slippers are present and in top condition, and confirm everything is well maintained. Capture overall comments to drive service recovery and continuous improvement.
by Ravi Subbiah, from the Community
Downloads: 0
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Villa Arrival Butler Checklist

This Villa Arrival Butler Checklist helps hospitality teams prepare villas for guest arrivals. Tasks include welcome card and amenities setup, coffee machine prep with cups and capsules, cookies and fruit arrangements, hand sanitizer placement, kitchen sanitation tags, registration folder and keys, complete cutlery and glassware, cooking equipment readiness, toaster and ice preparation, pool bar stocking with beverages, and ice cream sealing. It ensures all rooms and facilities are clean, stocked, and tested, creating a seamless first impression and a flawless guest stay.

by yongky setyawan, from the Community

Get

Template

Villa Guest Arrival Housekeeping Checklist

This pre arrival checklist helps hospitality teams prepare a villa or guest suite before check in. It covers main entrance readiness, signage and bells, lighting and landscaping, and umbrella supply. Inside, it guides living area setup including note pad, telephone and WiFi tests, TV and JBL, table settings with fruit bowl and amenities, and pantry and bathroom checks. The kitchen section lists appliances and utensils, coffee and tea amenities, refrigerator and wine cellar items. It includes pool cleanliness and towels, outdoor bathroom supplies, laundry room status, and ironing equipment. Master and second bedrooms include minibar, coffee setup, bed and linen details, pillow menu, safe and slippers, AC, lighting, and phone tests, plus handling special requests.

by yongky setyawan, from the Community

20+

Get

Template

Villa Arrival and Room Readiness Checklist

This checklist supports villa or hotel staff in preparing accommodations for guest arrival. It covers main entrance presentation, living area setup, pantry and kitchen readiness including appliances, utensils, beverages, and safety equipment, WiFi and telephone tests, and any special request setup. It includes pool clarity and deck readiness, outside bathroom amenities, laundry room status, and detailed checks for master and second bedrooms such as minibar, coffee amenities, wardrobes and safes, lighting, AC performance, and overall freshness. The list ensures cleanliness, functionality, and completeness across all guest-facing spaces before check-in.

by yongky setyawan, from the Community

Get

Template

IP Guest Room Inspection – HM/QBX

This guest room inspection template helps hotel teams assess housekeeping and room quality from arrival through departure. Review air quality and welcome amenities, bedding, furniture, lighting, blackout capability, and in-room technology. Verify closets, hangers, and storage, plus minibar and tea/coffee setup, eco-friendly water, and balcony readiness. Check pre-arrival preferences and digital guest tools. Inspect bathroom fixtures for cleanliness and limescale, ensure luxury amenities, towels, robes, and slippers are present and in top condition, and confirm everything is well maintained. Capture overall comments to drive service recovery and continuous improvement.

by Ravi Subbiah, from the Community

Get

Villa Guest Arrival and Room Setup Checklist

About author

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Villa Arrival and Room Readiness Checklist

IP Guest Room Inspection – HM/QBX

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Villa Arrival Butler Checklist

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