Template

Hotel and Villa Pre-Arrival Checklist

by yongky setyawan, from the Community

10+

This pre-arrival checklist helps hospitality teams prepare villas or hotel suites before guest arrival. It covers main entrance presentation, living area setup, and amenities including minibar, coffee equipment, cutlery, and glassware. It verifies Wi-Fi and TV, sets welcome items and special requests, and checks bedrooms for linens, pillow menus, lighting, AC, and telephones. Bathrooms, wardrobes, and safety boxes are reviewed. Outdoor areas, cabana, pool and jacuzzi cleanliness, safety ring, towels, umbrellas, and decking are inspected.

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Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

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Checklist 510: Villa Pre Arrival Inspection
This template helps hospitality teams prepare villas or suites before guest arrival. It guides checks across the main entrance and landscaping, living area furnishings and decor, TV and JBL speakers, minibar and kitchen appliances including microwave, toaster, coffee machine, kettle, and sink, cutlery and glassware racks, outdoor areas like glass doors, patio table and chairs, and a Balinese cabana. It also covers WiFi testing, bedrooms with minibar and coffee amenities, linen info and pillow menus, bathrooms, wardrobes and safes, AC performance and odors, lighting, telephones, and special requests. Pool and jacuzzi readiness, sun deck setup with towels and umbrellas, safety ring, decking, and railings are also included. Use it to capture photos, note issues, and assign actions to ensure a guest ready stay.
by yongky setyawan, from the Community
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Template
Villa Pre-Arrival Inspection Checklist
Use this villa pre-arrival inspection checklist to prepare accommodations for guest arrivals. Inspect the main entrance, living areas, bedrooms, and bathrooms; confirm minibar and coffee amenities; verify Wi-Fi performance; check glass doors, outdoor seating, and cabana; and ensure pool, jacuzzi, towels, umbrellas, and safety equipment are ready. Includes checks for room freshness, AC, lighting, telephone, wardrobes, and special requests to deliver a seamless check-in experience.
by yongky setyawan, from the Community
Downloads: 0
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Template
Villa Pre-Arrival and Room Readiness Checklist
This comprehensive villa pre-arrival and room readiness checklist helps hospitality teams prepare accommodations before guests arrive. It guides staff through inspecting the main entrance and grounds, ensuring signage, lighting, and cleanliness; setting up the living area with working TV, audio, reading materials, and minibars; checking kitchen amenities including microwave, toaster, coffee machine, kettle, bottled water, cutlery, glassware, and sink supplies; confirming balcony and outdoor seating are clean and functional; verifying WiFi performance via speed test and streaming; fulfilling any special requests; preparing master and secondary bedrooms with linens, pillow menus, welcome amenities, safety boxes, and slippers; ensuring bathrooms are clean with working sinks, showers, and toilets; verifying AC is cold and quiet, lighting is adequate, and telephones function; and checking pool and jacuzzi clarity, equipment, towels, umbrellas, and safety items. Use it to deliver consistent, high-quality guest experiences.
by yongky setyawan, from the Community
Downloads: 10+
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Template
1BR Villa Housekeeping Checklist
This 1BR villa housekeeping checklist helps staff prepare and inspect guest villas before arrival. Review the main entrance and outdoor areas, signage, umbrellas, landscaping, and lighting. Check bedroom items including glass doors, minibar and coffee machine, amenities racks, JBL speaker, telephone and Wi-Fi, bed linen and pillow menu, AC, and lighting. Inspect bathroom fixtures, wardrobe with safe and slippers, and the luggage rack. Verify any special requests. Assess pool or jacuzzi water clarity, sun decks, towels, umbrellas, decking, and railings.
by yongky setyawan, from the Community
Downloads: 10+
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Checklist 510: Villa Pre Arrival Inspection

This template helps hospitality teams prepare villas or suites before guest arrival. It guides checks across the main entrance and landscaping, living area furnishings and decor, TV and JBL speakers, minibar and kitchen appliances including microwave, toaster, coffee machine, kettle, and sink, cutlery and glassware racks, outdoor areas like glass doors, patio table and chairs, and a Balinese cabana. It also covers WiFi testing, bedrooms with minibar and coffee amenities, linen info and pillow menus, bathrooms, wardrobes and safes, AC performance and odors, lighting, telephones, and special requests. Pool and jacuzzi readiness, sun deck setup with towels and umbrellas, safety ring, decking, and railings are also included. Use it to capture photos, note issues, and assign actions to ensure a guest ready stay.

by yongky setyawan, from the Community

Get

Template

Villa Pre-Arrival Inspection Checklist

Use this villa pre-arrival inspection checklist to prepare accommodations for guest arrivals. Inspect the main entrance, living areas, bedrooms, and bathrooms; confirm minibar and coffee amenities; verify Wi-Fi performance; check glass doors, outdoor seating, and cabana; and ensure pool, jacuzzi, towels, umbrellas, and safety equipment are ready. Includes checks for room freshness, AC, lighting, telephone, wardrobes, and special requests to deliver a seamless check-in experience.

by yongky setyawan, from the Community

Get

Template

Villa Pre-Arrival and Room Readiness Checklist

This comprehensive villa pre-arrival and room readiness checklist helps hospitality teams prepare accommodations before guests arrive. It guides staff through inspecting the main entrance and grounds, ensuring signage, lighting, and cleanliness; setting up the living area with working TV, audio, reading materials, and minibars; checking kitchen amenities including microwave, toaster, coffee machine, kettle, bottled water, cutlery, glassware, and sink supplies; confirming balcony and outdoor seating are clean and functional; verifying WiFi performance via speed test and streaming; fulfilling any special requests; preparing master and secondary bedrooms with linens, pillow menus, welcome amenities, safety boxes, and slippers; ensuring bathrooms are clean with working sinks, showers, and toilets; verifying AC is cold and quiet, lighting is adequate, and telephones function; and checking pool and jacuzzi clarity, equipment, towels, umbrellas, and safety items. Use it to deliver consistent, high-quality guest experiences.

by yongky setyawan, from the Community

10+

Get

Template

1BR Villa Housekeeping Checklist

This 1BR villa housekeeping checklist helps staff prepare and inspect guest villas before arrival. Review the main entrance and outdoor areas, signage, umbrellas, landscaping, and lighting. Check bedroom items including glass doors, minibar and coffee machine, amenities racks, JBL speaker, telephone and Wi-Fi, bed linen and pillow menu, AC, and lighting. Inspect bathroom fixtures, wardrobe with safe and slippers, and the luggage rack. Verify any special requests. Assess pool or jacuzzi water clarity, sun decks, towels, umbrellas, decking, and railings.

by yongky setyawan, from the Community

10+

Get

Hotel and Villa Pre-Arrival Checklist

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Checklist 510: Villa Pre Arrival Inspection

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Villa Pre-Arrival and Room Readiness Checklist

1BR Villa Housekeeping Checklist

You might also like

Checklist 510: Villa Pre Arrival Inspection

Villa Pre-Arrival Inspection Checklist

Villa Pre-Arrival and Room Readiness Checklist

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