Template

Contractor Vetting Review SMS Form

by Josh Finlay, from the Community

This contractor vetting review SMS form helps assess a supplier’s health and safety competence before approval. It guides reviewers through policy suitability and signatures, key contacts and access to competent advice, training matrices and evidence of trade and health and safety training such as asbestos awareness and work at height. It covers the quality of risk assessments and method statements, employee communication and meeting records, environmental controls including waste carriers licences, and relevant trade accreditations. The form also reviews accident and near miss data, any RIDDOR reports, insurance cover for public and employers liability, enforcement history, subcontracting policies and vetting, and whether a full health and safety audit is needed before granting contractor approval.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Health and Safety Vetting Checklist
This Health and Safety Vetting checklist helps colleges and training providers assess partner and community sites for workplace safety and compliance. It covers written policies, procedures, and risk assessments including COSHH and fire risk; insurance details and statutory reports; accident reporting and first aid arrangements; fire equipment, testing, drills, and signage; welfare facilities; housekeeping and environment; machinery and electrical safety; hazardous materials controls; and PPE. Includes observation notes and sign off fields for both college staff and partner representatives.
by Christopher Lyle, from the Community
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Supplier Audit Checklist
This supplier audit checklist helps evaluate vendors across quality, environmental, and health and safety requirements. It covers quality policies, document control, complaints handling, data backup, supplier codes of conduct, audit scheduling, and corrective actions. Environmental sections review risk assessments, spill control, legal compliance, incident response, waste notes, and sustainability. Health and safety topics include policy, RIDDOR history, enforcement notices, risk assessments, method statements, COSHH, accident reporting, PPE, and closeout of findings. It also guides head office compliance for maintenance regimes and vetting subcontractors in electrical, CCTV, access control, gas, and plumbing, including NSI, SSAIB, NICEIC, Gas Safe credentials, insurance, training matrices, and onboarding.
by Mark Wilson, from the Community
Downloads: 10+
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Template
SPS Trade Audit Form
The SPS Trade Audit Form helps supervisors evaluate trade contractor compliance and site safety. It covers documentation checks including access to health and safety information, risk assessments, method statements, waste carrier license and vehicle insurance. Verify housekeeping standards, electrical isolations and RCD use, tool and equipment condition, PPE use and condition, and environmental controls for noise, dust, pollution and waste. Include hot works and gas safety checks, respirator inspection, training records and a vehicle inspection. Capture findings, record remedial actions with dates and responsibility, and sign off to improve safety and quality across construction sites.
by Michael Fazakerley, from the Community
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Template
Lidl Contractor Competence Assessment Report
This contractor competence assessment report template supports Lidl construction projects with a structured, PAS91-aligned review. It captures company details, trade scope, accreditations, turnover, and insurance levels. Health and safety requirements include policy alignment to HSWA 1974, risk assessments, incident tracking, and CDM 2015 roles and responsibilities. It verifies access to competent H&S advice, training and competence matrices, certifications such as CSCS, SMSTS and SSSTS, and evidence of refresher reviews. Sections cover accident statistics, enforcement history, environmental licenses, and a submission checklist. The outcome section provides sample approval and unsuccessful letters outlining next steps and ongoing performance monitoring.
by Lidl Property Office, from the Community
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Contractor Vetting Review SMS Form

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